We are seeking an IDARE Administrative Specialist who will responsible for providing high-level administrative, project and program support for the Office of Inclusion, Diversity, Anti-Racism, and Equity (IDARE) and for Student Disabilities Services (SDS) at the Bloomberg School of Public Health. This position will be part of small but critical team meeting the core strategic mission of the school. This will be a fast-paced, multitasking and people-facing position. The position is expected to maintain a high degree of professionalism and will serve as the first point of contact for IDARE and Student Disabilities Services.
This position will involve independent and collaborative work on several projects and programs. Programs include supporting: the on-campus logistics of the Diversity Summer Internship Program (DSIP); the needs of the Anti-Racism Teach-In Series; the Leadership and Education in Academic Research and Networking for Enhancing Diversity (LEARNED) Program; Assist with the IDARE Committee; the coordination of trainings and workshops; and the Diversity Advocates Network (DAN). Projects include supporting collection and reporting of School-wide demographic information; the administration of climate surveys; and the logistics for the Intercultural Development Inventory.
The IDARE Administrative Specialist will be responsible for the budgets of both IDARE and SDS including reconcile procurement card purchases, travel arrangements; prepare travel reimbursement requests, paying vendor invoices, and purchase routine supplies using HopkinsOne. Will reconcile budget accounts and grants as needed. Will send, file, and retrieve information on a timely basis, both hard copy and electronically; develop, update, and maintain spreadsheets. Will be required to use HopkinsOne SAP financial system. Support to IDARE and SDS staff. Part of a team within the BSPH Dean's Offices.
Specific Duties & Responsibilities:
Responsible to greet individuals by telephone/TEAMS, in person, via electronic communication, and must be able to prioritize and multitask based on changing needs and situations.
Inter- and intra-office communication and teamwork skills are critical.
This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and discretion.
Extensive internal and external interaction with faculty, staff, students, and other guests of the Bloomberg School of Public Health including in acute and crisis situations.
Organize and manage IDARE meetings and special events for deans, faculty, staff, students, and visitors as needed; track attendance and follow up with attendees; manage multiple events and meetings; assure that meeting logistics are smooth; resolve scheduling conflicts; proofread, edit, and track correspondence; maintain confidentiality of materials. Manage calendars of the IDARE Office team.
Support SDS in the daily operations of providing accommodations, access, and improving the overall climate for students with disabilities.
Help process new and renewal accommodations requests; schedule meetings with students for intake and check-in's; identify and manage the Student Notetaker Program; organize CART services through online form and by confirming details; facilitate the creation, distribution, and summary of feedback surveys for people with disabilities; maintain confidentiality including, but not limited to, FERPA and HIPAA related information (training will be provided).
Maintain IDARE and SDS web pages and portal sites.
Duties as assigned.
Minimum Qualifications (Mandatory):
Five (5) years in providing high level expertise.
Additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula.*
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Experience working with people with disabilities, diverse students, faculty, and staff in higher education strongly preferred.
Experience creating, facilitating, and assessing ADA, Section 504, disability culture, and other IDARE related trainings, workshops, and programs.
American Sign Language fluency.
Special Knowledge, Skills & Abilities:
Strong written and oral communication skills required.
Must demonstrate ability to effectively work on teams with people from diverse backgrounds and must be highly organized.
Advanced user of Microsoft Office Suite software packages, Doodle, and Zoom.
Demonstrated ability to plan and prioritize work tasks strong attention to detail.
Able to set and revise priorities.
Excellent oral and written communication skills.
Excellent organizational and interpersonal skills.
Classified Title: Administrative Specialist Working Title: IDARE Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: Mon-Fri 8:30 am - 5:00 pm Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: iDARE Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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