The Johns Hopkins University Research Administration is seeking an Assistant Director who will support the Associate Vice Provost and Associate Directors in the training, direction and management of a team of grants and/or contracts associates and will have signature authority for certain documents. The Assistant Director will independently review, negotiate and sign applications and awards for assigned departments and foundation awards and ensure adherence to University policies.
This role will provide advice and counsel to faculty and staff. Negotiate favorable grant and contract terms and conditions with domestic and foreign sponsors. Draft replacement language where needed. Submit proposals and assist with problems. Serve as liaison to funding agencies for problem resolution, and other post-award matters. Understand Responsible Conduct of Research and identify and address non-compliance issues. Serve on University or School committees, and participate on long range special projects. Reduce new and revised regulatory language to practice through writing policies and procedures and boilerplate language.
Specific Duties & Responsibilities:
Serving in a leadership capacity, the Assistant Director shall continuously look for opportunities to support the faculty to better manage their sponsored projects.
Responsibilities include (1) acting as office liaison to ensure effective performance and integration of the office with regard to the University's award compliance, information technology, central technology transfer and post award budget offices; (2) monitoring team workload and aiding in triage and daily work check; (3) providing problem resolution with respect to grant and contract proposals and awards; (4) serving as resource for sponsored projects questions and database access and review; and (5) serving in the capacity of the Associate Vice Provost for Research Administration as required.
Along With Other Assistant and Associate Directors, the Assistant Director Will Be Responsible For:
Management and oversight of continuous quality improvements in accordance with regulatory and accreditation standards for JHURA, including data collection, quality analysis, performance metrics tracking and development and dissemination of quality control measures and standard operating procedures.
Help ensure that effective on-going training programs are in place for all key positions and processes supporting research administration across the University.
Communicate with faculty and staff to provide instruction, assistance and advice on grant application preparation and administration and to request corrections and resolve discrepancies.
Negotiate favorable grant and contract terms and conditions with domestic and foreign sponsors. Draft replacement language where needed. Serve as liaison to funding agencies for problem resolution, and other post-award matters. Know and understand sponsor and University policies.
Remain informed and up-to-date concerning events, regulations and changes that affect sponsored projects. Interpret guidelines and apply them to specific applications, awards and issues.
Other Duties & Responsibilities:
Assist faculty and staff with access and use of grant-related electronic submission sites and databases such as COEUS, Grants.gov, E-commons. Conduct specialized training courses for departments as needed.
Assist the Associate Director of Grants and Workflow in the training, direction and management of the Grants and Workflow Team including assisting with daily questions, workload assignments, and training, consistently communicating with departments and other central offices to elevate customer service and working with other Assistant Directors to improve processes and overall office performance.
Minimum Qualifications (Mandatory):
Bachelor's Degree required.
Five years of experience in research administration with some specialized experience in grant administration.
Contracts and grants administration, working knowledge of the Uniform Guidance and the Federal Acquisition Regulations, understanding of compliance issues related to sponsored research.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Requires a detail-oriented person that is well-organized and able to handle multiple projects simultaneously while operating under deadlines.
Must possess excellent verbal and written communication skills.
Must be able to handle ambiguity and exercise judgment.
Must be able to work independently and as part of a team.
Work experience should demonstrate ability to conceptualize how to find solutions and reach consensus and to complete complex tasks efficiently.
Ability to operate a computer and familiar with Microsoft office, online web-based systems, printers, scanners and copiers.
Advanced Degree in related discipline.
Experience with SAP, Coeus, Power BI, and Lean Six Sigma a plus.
Classified Title: Sr. Contracts Associate Working Title: Assistant Director Role/Level/Range: ATP/04/PF Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: Mon - Fri 8:30 - 5:00 Exempt Status: Exempt Location: Telecommute Department name: Research Administration Ofc of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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