JHSPH Admissions Office is seeking an Admissions Coordinator. This position is a part-time (20-27 hour per week) position with some flexibility in hours.
Specific Duties & Responsibilities:
Participate in admissions data cleanup to ensure that the Registrar's Office, Financial Aid, and Office of International Services can process applicant information.
Monitor and assist with yearly set up of data import process from WebAdMIT to Slate and to SIS.
Work with UIS to set up configuration of export from WebAdMIT to Slate yearly.
Run queries daily in Slate to monitor for data integrity of data and documents.
Monitor Release Notes in WebAdMIT and alert UIS to changes.
Responsible for resolving duplicates and data errors in SIS and Slate.
Make updates to biographical information in appropriate systems.
Responsible for Make-Aware process (moving records from Admissions to the Registrar's Office). Includes setting dates yearly, maintaining a project calendar, working with Financial Aid and Registrar's Office for Post-Make Aware changes.
Process declines, deferrals and update record to matriculated.
Back-Up for Release of Decisions in Slate.
Assist with New Program Set Up in All Systems:
Work with UIS, Financial Aid, Office of International Services and Registrar's Office to set up new programs.
Includes testing of new programs to ensure data flows in all systems.
Reports & Data:
Assist director in developing queries based on criteria requested by the department in the application system (i.e., Students in a particular stage of the admissions process and particular attributes that are gathered from the online application).
Create export templates for departmental staff in application system to assist with processing of applications.
Assist Director with establishing, monitoring and updating department policies and procedures.
Perform basic analysis of data to identify and effectively communicate data anomalies from different interfaces.
In peak admissions season assists with administrative support for application processing.
Assist Academic Coordinators with Set Up of Queries or data pulls from WebAdMIT
Assist with special projects in admissions office.
Communicate with colleagues in registrar and admissions offices at other colleges and universities, prospective students, faculty admissions committee members, academic coordinators, and staff supporting admissions committees.
Moderate degree of independent action. Common contacts for this position include colleagues at other colleges and universities (registrars and admissions officers), prospective students, faculty admissions committee members, academic coordinators, and staff supporting admissions committees.
Minimum Qualifications (Mandatory):
Familiarity with and/or competency to gain working knowledge of the following admission acts (FERPA, HIPAA) and best admissions guidelines (AACRAO, NAGAP).
Experience with moving data between student information systems and must have excellent interpersonal skills to work with a diverse socio-economic, national, and international applicant pool.
Four years progressively responsible administrative experience.
Additional education may substitute for some experience.*
Some related experience in admissions, academic administration, or student services required. Experience with database set-up, running complex queries, importing and exporting data between systems, etc.
Bachelor's Degree preferred.
Experience with SIS, OnBase, Slate, WebAdMIT.
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Admissions Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Salary Range: Commensurate with experience Employee group: Part-time Schedule: Flexible, 27 hours Exempt Status: Non-Exempt Location: Telecommute Department name: Admissions Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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