The General Administration Chairmans Office is seeking a Budget Analyst. This individual is a member of the institute's finance team. Primary responsibilities are supporting faculty, staff and students with accounting and budgeting activities, specifically assisting the Financial Manager and Sr. Financial Analyst. This position will serve as a backup for members of the Finance Team, when necessary.
Specific Duties & Responsibilities:
Works with faculty and administrative staff in compiling information related to expenditures and revenue budgets, including contracts, endowments, general funds, revenues, and/or gift accounts
Develops all types of budgets, including general, discretionary accounts, endowments, private and federal funds. Analyzes budget patterns, projects expenditures, and prepares approved budget
Reviews and reconciles Ledger accounts, monitors expenditures/revenues, and gathers supporting documentation for supervisor review and approval
Monitors and approves expenditures throughout the budgetary period
Monitors, identified and communicates over-expenditures to faculty and staff
Investigates incorrect postings to accounts and records journal entries to correct
Completes monthly verification and reconciliation of expenses for divisional funds
Participates in the production and distribution of monthly, quarterly, and annual financial reports
Ensures faculty and staff are charged to correct funding source relative to salary expense coverage
Initiate and process transactions with SAP modules (e.g, AP, Supply Chain, Finance, Sponsored and BW), including accounting documents/transactions (non-payroll transfers, shopping carts vendor invoices and check requests
Process travel reimbursements for faculty, staff, and students
Interpret and ensure compliance with all University and sponsoring agencies' policies and procedures when reviewing financial status reports
Ability to exercise mature judgment, sensitivity, and diplomacy when dealing with confidential material and relating to all internal/external clients
Dependability to analyze and carryout projects in a skillful and timely manner in a very deadline oriented work environment. Other duties as assigned
Develops and maintains accurate spreadsheets of departmental staff and faculty names, salaries, titles, funding source, etcetera for use by the division's financial staff
Locates, and compiles information and formats reports, graphs, tables, records and other sources of information
Develops ad hoc reports as requested by Finance Manager or Sr. Financial Analyst
Prepares and processes online check requests, travel reimbursements, employee reimbursements and purchase orders
Ensures all expenses are allowable and allocable by paying certain invoices
Initiate SAP transactions within modules AP, Supply Chain, Finance, Sponsored, and BW
Communicate with appropriate internal and external administrative offices to ensure established procedures are followed. Provide
Works in formal and informal forums with departmental personnel in issues related to grant administration and financial management
Applies working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government federal agencies
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting or another related field
One (1) year of related progressively responsible experience
Additional experience may substitute for some education and some additional education may substitute for experience, to the extent permitted by the JHU equivalency formula
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Intermediate knowledge of office software, including Microsoft Word, Access, Excel, PowerPoint, Photo Editor, Print Shop, Front Page, Access and Adobe Acrobat
Ability to stand, walk or sit for an extended periods of time
Finger Dexterity required to manipulate objects with fingers rather than with whole had(s) or arm(s), for example, using a keyboard
Ability to see within normal parameters
Ability to hear within normal range
Ability to lift 15 pounds
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $43,970 - $60,390 anually (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30-5:00 Exempt Status: Non-Exempt Location: Remote Department name: General Admin Chairmans Office Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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