The Department of Anesthesiology and Critical Care Medicine (ACCM) is seeking a Project Specialist who supports the strategic planning for the department and the development and implementation of projects focused on advancing the JHM strategic priorities – People, Biomedical Discovery, Education, Patient- and Family-Centered Care, Integration, and Performance.
The Project Specialist is responsible for supporting the implementation, coordination, status reporting and stability of department-wide projects that have significant and direct impact on the strategic priorities and the clinical, fiscal, and administrative operations of the department of Anesthesiology and Critical Care Medicine (ACCM).
Specific Duties & Responsibilities:
Carries out all phases of assigned projects where applicable:
Defines projects in collaboration with key stakeholders.
Assembles appropriate project team and defines key tasks and deadlines necessary for execution of deliverable.
Assembles comprehensive project plans and communicates project teamwork assignments. Executes necessary follow-up during implementation.
Supports data collection to identify strategic and operational opportunities, monitor project outcomes, and closes projects with after-action reviews.
Oversees implementation of strategic plan in partnership with Clinical Director, Department Administrator, and Sr. Project Administrator for Strategic Projects.
Manages full project planning lifecycle of all strategic and operational ACCM projects (planning, initiating, implementing, monitoring and controlling, and closing).
Adheres to established project management processes and methodologies to ensure projects are delivered on time, within budget, adhere to high quality standards and meet assigned expectations.
Leverages project management tools (i.e. Gantt chart, project schedules, project portfolios) to update departmental and clinical leadership of project status or barriers to implementation. Closes projects with after-action reviews.
Provides regular updates to Sr. Project Manager and Departmental Leadership on project progress using templates and project dashboard.
Implements and manages change in project scope to ensure completion of strategic priorities.
Evaluate and assess overall results of projects for efficacy and effectiveness.
Supports departmental communications via the departmental website, social media accounts, and email.
Supports ACCM Administrative Director in prioritizing and executing departmental space planning, facilities construction and renovation, and coordinating faculty and staff relocations. Ensures projects fall within scope and budget set by department.
Provide administrative support and calendar management assistance to Interim Director and Chief Administrative Officer in Director's office.
Coordinate travel for faculty candidates by scheduling transportation, reimbursing expenses, scheduling interviews, planning itineraries and hosting guests upon arrival.
Assist with coordinating complex projects such as department or divisional events and celebrations.
Research and assemble materials for presentations and departmental projects.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Business, Accounting, Finance, Systems Operations, Healthcare Administration, or related field and one (1) year related experience, with demonstrated practical project management experience. Knowledge of project management, strategic planning, and change management techniques and tools.
Additional education may substitute for some experience, and additional experience may substitute for education to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Project Management Professional (PMP) certification or equivalent preferred.
Special Knowledge, Skills & Abilities:
Demonstrated project management, Lean Sigma, or other operational improvement experience in a clinical or healthcare environment preferred. Proficiency with Microsoft Office Suite, Microsoft Visio, Microsoft Publisher, Tableau, Epic Electronic Medical Record, and other business applications required.
Thrives in collaborative environment.
Strong communication skills with customers, team, stakeholders, vendors, and external constituents.
Business & Strategy Experience.
Customer-focused mindset in supporting organizational faculty and staff.
Classified Title: Project Specialist Role/Level/Range: ATP/04/PD Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience) Employee group: Full Time Schedule: Mon-Fri with possible evening/weekend hours Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Ane General Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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