Pulmonary and Critical Care Medicine is seeking a Program Coordinator who will coordinate the administrative support services and educational program activities for the Johns Hopkins Critical Care Physical Medicine and Rehabilitation program and the Outcomes After Critical Illness and Surgery group. The Program Coordinator has administrative responsibility for program elements requiring collaboration across departments within the School of Medicine (SOM) and with the SOM Office of Continuing Education (CME), as well as outside entities.
Specific Duties & Responsibilities:
Coordinate and assist with all aspects of educational events and programming (both in-person and virtual/online formats), including CME Conferences, via assisting with curricula, speakers, presentations/slides, handouts and Continuing Education/CME applications.
Respond to inquiries about educational events from potential participants and faculty/speakers.
Responsible for review and reporting of registration information for educational events.
Organize regular educational planning meetings, and completing related action items/tasks
Update and maintain both internal and external educational websites (via Wordpress and Site Executive content management systems).
Preparing brochure and promotional/informational material and related graphics (via Canva graphics tool).
Organizing and coordinating meetings.
Helping prepare documents for submission for Continuing Education (CE) credit.
Interacting with Conference exhibitors and coordination of written exhibitor agreements.
Writing, editing, revising/updating registrant/participant information and instructions for educational events.
Preparing and responding to e-mail correspondence with Planning Committee members, speakers/faculty, registrants, exhibitors and others.
Assist with promotion/advertising, including related posting on Social Media (e.g., Twitter, Facebook, Instagram).
Video recording (e.g., via Zoom) and video editing.
Financial processing, reporting and budgeting for educational programs/events and speaker honoraria
Knowledgeable of all departmental policies and procedures.
Other responsibilities as necessary to back up all related functions.
Minimum Qualifications (Mandatory):
High School Diploma/GED required.
At least five (5) years of progressively responsible administrative/academic/educational experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor's Degree preferred.
Special Knowledge, Skills, and Abilities
Strong communication skills, verbal and written.
Ability to systematically organize and retrieve educational and administrative documents/materials.
Strong familiarity with Microsoft Outlook, Word, Excel, Access and PowerPoint, and willingness and aptitude for training for other resources, including Social Media, video editing, Zoom Webinar, WordPress website software.
Ability to work comfortably and collaboratively with faculty/speakers, students/registrants, and other administrative/CME/academic/exhibitors personnel.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Program Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Hourly Pay Rate Range: $19.82 - $27.27/hr (commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30am - 5pm Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: SOM DOM Pulmonary Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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