General summary/purpose: This position conducts strategic administration of fundraising campaigns, portfolio management, and prospect identification efforts for the Office of External Affairs of the Zanvyl Krieger School of Arts and Sciences. The position reports directly to the Sr. Director of Development.
Specific duties & responsibilities:
Assist in the development and entry of a comprehensive fiscal year work plan for the office, including solicitation, visit, and committed proposals for all fundraising staff
Work closely with KSAS Development leadership on alumni giving participation goal setting, tracking, and reporting.
Prepare background materials and reports for key meetings with Central Development, the Dean's Office, and the major gift staff by gathering reports, data and other informational items as needed
Create and provide bi-weekly reports detailing progress towards all fundraising goals and gift officer performance
Attend and participate in relevant fundraising team meetings to assist with tracking, strategy, and team coordination
Advise and assist gift officers and administrative coordinators on portfolio maintenance and data integrity
Serve as contact for all advanced queries and reports in ALADIN
Provide technical assistance for the Fundraising, Donor Relations, and Constituent Engagement teams, including training and support for topics such as the development database (ALADIN) and Microsoft Office
Serve as the primary liaison between the Office of Relationship Management (RM) and KSAS. Attend the bimonthly Relationship Management Liaison Group (RMLG) meetings to receive education and training on new RM policies and procedures
Identify, manage, and organize opportunities to engage with development partners on research requests, prospect identification projects, and pipeline and portfolio analysis projects, among other services
Disseminate new prospects to major gift officers identified on routinely released reports. Coordinate with the KSAS team to ensure a strategic path towards the qualification and cultivation of leads from the Office of Relationship Management
Serve as the data expert on the KSAS team, analyzing data, prospect lists, and recommendations made available through central services
Annual Giving Program
In close partnership with the Office of Annual Giving, coordinate and help edit annual mailings, emails and phone appeals to constituencies of alumni and friends of the Krieger School. Manage KSAS' role in annual Giving Days, including reports, tracking, and outreach plans
Create and provide a monthly giving report to the AAP and MLA programs
Create and track gift agreements used to document major gifts
Shepherd gift agreements through the multi-stage approval and signature process
Scan and maintain a database of all signed gift agreements
Ensure the fulfillment of all major gift commitments through a careful and thorough semiannual pledge reminder process in coordination with central donor relations and Office of the Vice President
Prepare and send pledge reminders as appropriate for all open pledges of $10,000 or more to the Krieger School and facilitate the mailing of smaller pledges through Business Services
Complete special projects as requested
Prepare and send Boards/Councils annual solicitation mailings in coordination with gift officers and other partners
Backup the Asst. Director of Administration as it relates to gift processing, endowment reports, SAP, cash projections, and other financial inquiries.
Minimum qualifications (mandatory):
High School degree/GED equivalent
Three years of professional related experience
Bachelor's degree preferred
Experience working at an institution of higher education
Special knowledge, skills, and abilities:
Must be proficient in using various software applications, especially Microsoft Excel (ability to manipulate data into user-friendly documents) and constituent management databases (ALADIN and Relationship Management System (RMS)
Able to provide high customer service to internal and external partners. Able to communicate and work effectively with alumni, donors, faculty, volunteers, guests and colleagues
Must be self-directed and have a high level of independent judgement and decision-making, the ability to exercise creativity, problem recognition and resolution
Must demonstrate the ability to multi-task and function in a fast-paced environment
Proven organizational skills and attention to detail are required
Requires sensitivity to the interrelationship of both people and functions within the department
Must live within commuting distance to the Homewood campus in Baltimore and able to work on-campus 3+ days per week and remotely, effectively balancing the time.
Technical qualifications or specialized certifications: N/A
Any specific physical requirements for the job: N/A
Supervisory responsibility (indicate the number and type of persons supervised by incumbent): None
Budget authority (indicate dollar amount of budget managed and type/level of authority): None
Prepared by: Corie Hoffberger
Classified Title: Sr. Development Coordinator Working Title: Sr. Development Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: commensurate with experience Employee group: Full Time Schedule: M-F 8:30 a.m. - 5:30 pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001349-Development Personnel area: School of Arts & Sciences
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.