The Department of Psychological and Brain Services in the Krieger School of Arts and Sciences, is seeking an Academic Program Coordinator, who will serve as the primary point of contact for all undergraduate academic related items. This position works closely with the Department Chair, Directors of Undergraduate Studies, Academic Program Coordinator (for Graduate Students), and the Administrative Manager to ensure successful oversight of the academic programs. This position supports the undergraduate and graduate programs through data management, student networking & communication, coordination of undergraduate research and internship placements, and event management. This position also serves as the departmental liaison for University- and/or Arts & Sciences-related activities and assists with the implementation of new academic policies & procedures. There is a minor amount of evening work required for this position as it relates to student-oriented activities that occur during the course of the academic year.
Specific Duties & Responsibilities:
Undergraduate Program Support (70%)
Serve as the primary point of contact for undergraduate students seeking information about research and internship opportunities and for sites that provide those opportunities.
Maintain relationships with sites.
Outreach to potential sites to develop new opportunities.
Design and maintain a database of research and internship opportunities.
Coordinate and track the student and site evaluations of those experiences.
Work with sites, students, and University offices (e.g., Johns Hopkins University Research Administration, General Counsel) to establish and maintain internship agreements, memoranda of understanding, and other compliance processes.
Develop and distribute departmental announcements via e-newsletter, bulletin boards, and website announcements for current undergraduate students
Maintain and update undergraduate program information for students and other stakeholders (e.g., undergraduate student handbook, departmental website pages, career advising information)
Work closely with the Honor Society (Psi Chi) and other student groups on organization engagement and fundraising
Coordinate, advertise, and arrange undergraduate events (e.g., department commencement event, course information sharing event, external speaker and panel events, admissions and academic advising open house events); occasional evening hours will be required to staff student events
Maintain connections with BA alumni following graduation; track career progress; communicate departmental news and events via e-newsletter or online posting
Gather, coordinate, and process materials for undergraduate travel awards & other departmental awards
Monitor undergraduate-related social media accounts: Facebook, LinkedIn, Twitter, etc.
Graduate Program Support (10%)
Work closely with Academic Program Administrator and students to coordinate and arrange intra- and interdepartmental events (e.g., department seminars, department commencement event, and graduate recruitment), including itineraries, announcements and advertising, and meals and catering.
Work closely with students to coordinate on- and off-campus outreach events
Other support for the Academic Program Coordinator for Graduate Students as needed.
Course Support (5%)
Work with faculty to order textbooks and publishers to request book copies
Maintain departmental library of textbooks
Front Desk Coverage (3%)
Assist with key requests & other duties as needed.
Data Requests (2%)
Compile student- or course-related data as requested and return complete information to requestor
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Three years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor's Degree preferred.
Special Knowledge, Skill & Abilities:
Excellent interpersonal and networking skills and a commitment to the academic success of our students; excellent time management skills and attention to detail; ability to multitask and sometimes work under deadline pressures; event planning and executive skills; ability to work in a diverse, multicultural setting.
Knowledge of MS Office suite (Word, Excel PowerPoint), email software (MS Outlook or similar), online meeting platform (Zoom), Adobe, internet browser, electronic calendaring system (MS Outlook, Google Calendar or similar), WordPress (or similar content management system), online survey building and administration (e.g., Qualtrics), and various social media platforms.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience) Employee group: Full Time Schedule: 37.5/5 days Exempt Status: Non-Exempt Location: Homewood Campus Department name: Psychological and Brain Sciences Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
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