The Office of Student Affairs at the Peabody Institute of the Johns Hopkins University is seeking an energetic, organized, and motivated individual to work in a dynamic and fast-paced environment focused on student development and wellness as a Student Affairs Coordinator. Reporting to the Director of Student Affairs, this position provides general administrative support to the Student Affairs office suite (Student Affairs, Residence Life, Student Leadership and Engagement, and Case Management) and helps develop and support the co-curricular programs and initiatives sponsored by the office.
Located in the heart of Baltimore's Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America's first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level. Each year Peabody stages nearly 850 public concerts and performances. Peabody is one of the nine divisions that comprise the Johns Hopkins University.
Specific Duties & Responsibilities:
Oversee office communication
Organize and distribute weekly Campus Buzz newsletter
Manage social media for the Office of Student Affairs
Maintain Student Affairs website
Oversee Campus bulletin boards
Assess and suggest improvements to office communication approaches
Triage visitors, making certain student and other visitor needs are addressed in a prompt and welcoming way
Provide overall administrative support for the office
Answer phones, screen calls, and relay messages
Sort and distribute mail
Establish and maintain filing systems, office supplies and materials distribution
Create and maintain various databases
Manage special events
Manage annual Off-Campus Housing Fair
Coordinate Student Leader Recruitment process
Coordinate logistics for move-in process
Assist with other major events as needed
Select, train, and supervise student office assistants
Partner with Assistant Director of Student Engagement and Involvement to plan and implement Backstage: Peabody's New Student Orientation
Develop internal and external schedules
Manage communication plan for incoming students
Manage pre-arrival checklist items
Coordinate with Student Health & Wellness, Registrar's Office, and various other campus partners to manage account holds
Help select, train, and supervise Orientation Leaders
Field and respond to questions and information requests from all levels of internal (faculty, staff, students) and external individuals and organizations regarding policies, procedures and services under the purview of the office
Manage the general Student Affairs email and Backstage email accounts
Assist with managing the Residence Life email account
Coordinate locker rentals for Peabody students
Exercise independent judgment in the resolution of administrative problems. Help coordinate and facilitate the collaboration of Peabody departments to deliver services.
Assist the Student Affairs team with other duties as assigned
Engages with a variety of departments and campus partners to support the Student Affairs office with consistent and frequent interaction with undergraduate and graduate students.
Minimum Qualifications (Mandatory):
Bachelor's Degree, 2-3 years of relevant experience.
Excellent time management and organizational skills.
Excellent customer service skills.
Excellent communication skills (oral and written).
Good computer skills (Word, Access, Excel, social media) and ability to quickly learn different software and systems.
Ability to handle multiple tasks simultaneously.
Ability to work effectively in a dynamic and fast-paced environment.
Eagerness to collaboratively work as a member of a team.
Knowledge of music educational environment and/or classical music.
Experience in and/or knowledge of higher education administration.
The Peabody Institute of the Johns Hopkins University is committed to active recruitment of a diverse faculty and student body.
The University is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities and encourages applications from these and other protected group members.
Consistent with the university' goals of achieving excellence in all areas, we will assess the comprehensive qualifications of each applicant.
Classified Title: Student Services Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience) Employee group: Full Time Schedule: 37.5 hours per week Exempt Status: Non-Exempt Location: Peabody Institute Department name: Student Affairs Personnel area: Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.