The Department of Neurosurgery is seeking a Research Assistant to support faculty and research staff with day-to-day logistical and operational tasks for various research studies in the Neurosurgery Clinical Trials Group. Under the supervision of the Clinical Trials Manager and PIs, the Research Assistant will spend about 60% time in support of a large research grant in Normal Pressure Hydrocephalus (NPH) being run across 20 sites. They will spend about 40% time assisting the research team with other studies as needed. The Research Assistant and will perform data collection in support of the investigators and collaborators in the research environment. Percentage of time will vary depending on workload. The Research Assistant will interact with the investigators, collaborators, and patients in a research environment. Position will support participant recruitment, retention and data collection for several Clinical Trials and NIH funded studies.
Specific Duties & Responsibilities
The Research Assistant position will support the research team in administrative and reporting duties including preparing for meetings, maintaining a good working knowledge of all assigned protocols and reporting requirements, and record keeping (including maintaining the decision log to track changes to the implementation plan and/or performance metrics). The position will attend and help facilitate regular meetings. The position will also support the project team in meeting deliverables (e.g., compiling, preparing and submitting quarterly reports).
Maintain a good working knowledge of all assigned studies
Follow all study Institutional Review Board (IRB) approved protocols and procedures
Comply with all regulatory and institutional requirements related to clinical research. Maintain compliance with HIPAA and IRB regulations and guidelines.
Obtain and maintain certification of in Good Clinical Practice (GCP), Human Subjects Research (HSR), HIPAA, and neurocognitive patient assessments. Certification will be provided as part of the onboarding process.
Perform administrative duties in support of the Neurosurgery Clinical Trials Group.
Provide telephone and correspondence management.
Schedule meetings, create meeting agendas, and record meeting minutes
Maintain filing system for electronic and paper-based research records for each participant enrolled in the clinical studies to ensure compliance with HIPAA and IRB regulations and guidelines.
Actively update supervising program manager and/or investigators on participant enrollment and data collection status via verbal and written communication
Take initiative in anticipating and responding to staff and research participants' needs based on awareness of routine and repeated job functions
Maintain high level of motivation for job functions with positive attitude
Attend regular research group meetings (weekly or monthly)
Carry out duties and responsibilities with limited supervision, but seek clarification when needed.
Effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
Regularly update clinical and research staff, verbally and in writing, of progress with job functions.
Other duties as assigned by the Clinical Trials Manager, PI, or lead coordinator of the project
Participate in other research initiatives as workload allows. Perform miscellaneous related duties as assigned.
PENS Hydrocephalus Grant (~60%)
Assist with submitting grants and progress reports. Maintain organized filing system for grant documents and tracking submission progress.
Maintain tracking system of sub-site metrics to be reported regularly to the PI.
Provide research support as required to include PowerPoint presentations and general correspondence.
Attend project related meetings, organize and take notes on meetings and workshops, and follow up on action items
Maintain tracking record of invoices and payments on the grant for compliance, review and carefully track each invoice due to increased audit concerns for high-risk sub awards
Assist Project Manager with implementing the PENS central Gait Lab including acquisition of gait videos from multiple sites and assist with the transfer, storage, and cataloging of videos.
Perform quality assessment of gait videos (review videos to assess if instructions were followed using a checklist)
Assist with basic data management tasks such as running queries on existing databases, organizing and editing data, conducting reliability checks.
Work with the Research Program Coordinator in preparing and organizing data collection materials for participant visits, conducting the study visits, and collecting biological specimens. Compile test batteries, participant charts, and mailings
Administer standardized surveys and neuropsychological assessments to research participants or their proxies via phone, or during clinic visits. May occasionally be needed after hours or on weekends.
Assist with the transfer, storage, and cataloging of imaging data
Collate, distribute, and ship study materials.
Other Research Studies (~40%)
The following are examples of responsibilities that may be required on assigned studies. Actual responsibilities will vary depending on study assignments.
Participate in data collection and organization of multiple studies. Perform data entry and data editing. Collect data via extraction from paper and electronic medical records.
Maintain and complete protocol specific patient records and Case Report Forms (CRF).
Maintain confidential records of required source documentation on each assigned research subject on protocol.
Maintain specimen logs and coordinate laboratory specimen processing and handling with appropriate lab supervisors.
Assist the research nurse with aspects of participant recruitment including identifying appropriate patients for clinical studies and participant calls to schedule or provide reminders of their appointments.
Will call participants with reminders of their appointments, post appointments to research calendars, and maintain logs of patient screening, surveys and visits, and compile mailings.
Meet study participants, fill prescriptions, and escort participants to various locations within the hospital.
Obtain informed consent from eligible patients. May occasionally be needed after hours or on weekends.
Maintain logs of patient screening, surveys and visits.
Assist with submission of documents to the IRB.
Minimum Qualifications (Mandatory):
Bachelor's degree required, and some related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Advanced computer skills and word-processing, spreadsheet and database knowledge.
Experience with data management and analysis.
Proficient in use of IBM and MAC computers; previous basic office experience ideal as the use of basic office machines (fax, phones, copier, etc.).
Intermediate computer experience (knowledge of Microsoft Office is essential).
Special Knowledge, Skill & Abilities:
Must maintain current certification in all applicable JHU required training classes.
Uses various software applications, such as spreadsheets, word processing and relational databases.
Operates personal computer to access email, electronic calendars, and other basic office support software.
They must be flexible to shifting priorities and responsibilities in the program.
They need to have outstanding verbal and written communication, and the ability to interact well with collaborators, investigators, study subjects, and staff. It is critical that this assistant be able to work both independently with modest direction and as part of a team. Reliability, flexibility, professional manner, and organizational skills are essential. They must have excellent attention to detail and record keeping.
They have to be able to problem solve, prioritize responsibilities, and manage several priorities at once.
Ability to sit for extended periods of time.
Ability to walk to multiple areas of campus.
Ability to lift research binders and push carts.
Classified Title: Research Assistant Role/Level/Range: ACRO40/E/03/CD Starting Salary Range: $16.42 - $22.57/hr (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: NUS Pain Institute Personnel area: School of Medicine
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