Director of Real Estate & Property Management - 2102460
Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). Seven (7) years of experience in Real Estate or Real Property Management, including five (5) years of responsible experience in negotiating, drafting and/or administering development agreements. Thorough knowledge of property appraisal methods and practices, real estate title search procedures, and Real Property contracts and leases. Experience with forms, content, and recording necessary to validate documents involved in real estate transactions. Experience with and ability to read, interpret, and evaluate surveys, site plans, metes and bounds, and building drawings. Proven ability to develop and deliver public presentations to Executive teams. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications (as evidenced by an attached resume): Master's Degree (foreign equivalent or higher) in Business or Public Administration, Finance/Accounting, Architecture, Engineering, Construction, Urban Planning, Law, or a related field. Prior real estate experience in New York State. Prior real estate experience within the SUNY system. Experience with asset management software.
Brief Description of Duties: The Director of Real Estate and Property Management will serve as Stony Brook University's expert in real estate development and finance, acquisitions/dispositions, asset management, land development, property management, and leasing. This position is a direct report to the Assistant Vice President for Campus Planning, Design and Construction (CPDC), and will work closely with the Vice President for Facilities & Services, the Senior Vice President for Administration, the President, University Council members, and various internal and external stakeholders. This position will be responsible for the development of policies and procedures in regards to real estate and property management for the University.
Duties: Asset Inventory Management and Policy Development:
Manage Stony Brook University's real estate and real property assets, consisting of 213 buildings with 13M GSF and 1452 acres of land.
Maintain a current inventory of all Stony Brook land and facilities.
Coordinate utility and infrastructure replacements with campus records.
Prepare periodic asset management reports for relevant executive committees.
Establish departmental goals and objectives centered on University's strategic initiatives.
Provide a high level of accessibility and transparency to colleagues; maintain close and collaborative partnership with key departments including: Campus Operations and Maintenance and Environmental Health and Safety.
Responsible for high level policy development for our organization, specifically for asset inventory management and reporting, data collection and program verification policies and procedures.
Establish and enforce procedures for real estate transactions, consistent with finance, purchasing, and other state law requirements for easement, lease, right-or-way, memorandum of understanding, letter agreement, use agreement, license agreement or other agreement that may increase Stony Brook University's risk of liability or affect the use of, or interest in, Stony Brook University real estate.
Evaluate and maintain university policy, rules and procedures for academic and administrative use of physical property.
Lead land use planning (including Southampton Campus).
Provide oversight for off-site property management (owned & leased).
Coordinate site selection of new facilities.
Assist in securing funding for capital projects from public and private sources.
Ensure that all projects are properly planned to meet the University's real estate objectives.
Ensure portfolio is actively increasing rents, as per regulatory agreements and rent guidelines, and presenting rent revenue increase plans for areas of application/regulatory request needs.
Maintaining and maximizing the value of University's real estate assets by ensuring buildings are maintained in good repair, working together with Campus Operations team to communicate and coordinate building maintenance priorities, judiciously using reserve for replacement, avoiding/eliminating building violations, strategically maintaining the capital assets of buildings to extend the life of building systems.
Leasing newly constructed units within the timeframe provided by investors and oversight authorities, quickly re-renting vacated units with eligible tenants, and maintaining occupancy above 95% at all times.
Identifies revenue enhancement and cost reduction opportunities.
Real Estate Acquisition:
Identify, plan, and direct the acquisition/disposition of land consistent with the future needs of Stony Brook University and the State of New York.
Develop, review, and negotiate agreements for acquisitions, dispositions, facility and ground leases, exchanges, facility/utility operators, as well as unique and complex public/private partnerships.
Identify, develop, and propose cost reduction opportunities through varied real estate actions.
Evaluate existing and proposed project sites and facilities with respect to program requirements. Ensure the resolution of programming issues through project completion.
Work directly with Assistant Vice President and Director of Planning on the design and development of capital projects as they relate to Real Estate Portfolio oversight.
Coordinate professionals including architects, attorneys, engineers and general contractors.
Foster strategic relationships with key real estate brokers and developers to gain leading edge knowledge of potential real estate opportunities.
Identify, initiate and develop relationships with new real estate partners in a client-facing role, and provide regular updates to track performance to goals.
Lead and coordinate initiatives, activities, and strategies for new business/market development by identifying potential partners, cultivating relationships, soliciting business, creating and presenting formal business proposals, and negotiating final agreements.
Lead space management planning and coordination including departmental moves, expansions, etc.
Coordinate and maintain sustainable facility master plans for the campus.
Conducts short and long-range space planning projections and analyses in concert with the programmatic needs related to the development and strategic implementation of the university's master plans.
Develop and maintain the University's space inventory and allocation data, including usage and optimization metrics.
Maintain a complete and up-to-date data base of plans and room attributes for the entire University space inventory.
Prepare operational presentations and reports illustrating Space pipeline, progress, challenges, opportunities and recommendations.
Additional Duties & Responsibilities as Assigned: Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a Management Confidential position. This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Official Job Title: Director
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Campus Planning, Design, and Construction-Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.