The Procurement Department seeks a Travel &Expense Processor who will support and maintain the day-to-day activities of the travel expense functions, including help desk, travel reimbursement, expense reporting, audit, corporate cards and policy compliance for all entities.
Specific Duties & Responsibilities:
Support Concur Administrator for the expense management application.
Support Card Administrator for the corporate credit card programs.
Review and process expense reports daily.
Audit employee expense reports to ensure adherence to Policy.
Identify, capture and communicate exceptions to policy to management.
Maintain user help desk, respond to inquiries about the expense reporting application, provide support and engage in solutions to users problems to ensure user satisfaction and productivity.
Reconcile unused portions of travel advance funds where funds are due back to Johns Hopkins and for the Executive cardholders when the executive card was charged for a personal expense.
Ensure system audit rules, reminders and system settings are operating properly and employee data is properly updated and activated.
Review system error messages and work with Concur Administrator and/or EBS to correct.
Responsible for meeting assigned deadlines.
Review business processes for more streamlined and efficient processes.
Implement, document, and maintain new processes.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma or equivalent (GED), secondary education Certificate or Degree preferred.
Minimum of 2 years processing experience, preferably 2 - 5 years.
Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
Special Skills, Knowledge & Abilities:
Excellent verbal and written communication skills.
Ability to work effectively both individually and as a member of a team.
Ability to work with Faculty and staff at all levels of the organization.
Able to work in a fast-paced high-volume environment.
Capacity to work remotely when required.
Possess excellent problem solving and decision-making skills.
Ability to consistently meet deadlines and SLA's.
High degree of accuracy and attention to detail.
General knowledge of basic accounting functions.
Machines & Equipment Used:
Personal Computer, telephone, fax, copier, calculator - 90% of time.
Computer/Other Special Needs:
Basic computer skills, including MS Excel/Word.
Degree of Independent Action:
Dependent upon experience and expertise.
Independence grows with time and competence.
Faculty, staff, and vendors.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Procurement Coordinator Working Title: Travel & Expense Processor Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30am - 5:00pm Exempt Status: Non-Exempt Location: JH at Keswick Department name: Procurement Card Program Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
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