Reporting directly to the Associate Dean for External Relations, this position manages administrative functions for the Development and Alumni Relations team in the Office of External Relations. In addition, this position will support major and annual giving with gift processing, stewardship touchpoints, and special events. The development coordinator will apply skills and knowledge to support a broad array of critical projects and tasks.
Specific duties & responsibilities:
Operation and Administrative Support
Supports staff with calendar management and scheduling internal and external meetings.
Coordinates national and international travel and creates detailed itineraries for associate dean and gift officers.
Develops prospect visit briefings for the dean and associate dean, and gift officers.
Updates donor database with action reports, donor and alumni data, and notes to ensure the most current and accurate information is available. Communicates critical updates about key volunteers and donors with team.
Supports expense reimbursement for team and liaises with the finance department to ensure timely expense reporting.
Coordinates office services such as purchasing and support for office equipment and phones, supplies and other administrative services.
Fundraising Support and Reporting
Oversee gift processing in an accurate and timely manner to ensure gifts are recorded in both SAP and ALADIN in accordance with DAR guidelines.
Oversee gift transaction and supporting documentation process through CPA, including:
Process outright gifts and pledge payments (cash or check)
Set up pledge and payment schedules
Create sub-accounts based on gift utilization
Add gift and endowment accounts in ALADIN
Liaise with Development Business Services and the Office of Gift Planning to allocate gifts made with appreciated securities and wire transfers.
Create and trackgiftagreements used to documentmajorgifts
Standardize allgiftagreementdocuments through the use ofregularlyupdated templates to reduceerrors.
Serve as communication liaison between gift officers, donors and Peabody and central DAR partners throughout gift agreement process.
Support the fulfillment of gift commitments through a careful and thoroughsemiannualpledge reminderprocess
Prepare and send, or staff gift officers to send pledgereminders as appropriatefor all open pledge commitments at$10,000 or moreto the Peabody Institute
Refine system to trackand update all open pledges of $10,000 or more to the Peabody Institute
Supports the gift acknowledgment process to ensure donors receive timely communications from the dean, gift officers, and academic partners for gifts and pledge payments, gifts-in-kind, and planned gifts.
Donor Relations Support
Provides support for development and alumni relations events, which may include preparing invitations, tracking RSVPs, creating nametags, procuring event parking, supporting event set up and clean up.
Generates mailing lists and labels to support donor relations touchpoints and special events.
Three years of professionalrelated experience required.
Additionaleducation may substitute for required experience,to the extentpermitted by the JHUequivalencyformula.
Must be proficient in usingvarious software applications,especiallyMicrosoftExcel(abilitytomanipulate datainto user-friendlydocuments).
Must demonstrate the ability to multi-task and function in a fast-paced environment.
Proven organizational skills and attention to detail are required.
Able to establish and maintain good relations, be responsive, and communicate and workeffectivelywith alumni,donors, faculty,volunteers,guests, and colleagues.
Requires sensitivityto theinterrelationship ofboth people and functions withinthe department
Experience using a constituent management database (ALADIN and Relationship Management Database System (RMS))
Experience working in higher education
Interest in music and the arts
Technicalqualifications or specialized certifications:N/A
Any specific physicalrequirements for the job:N/A
Supervisoryresponsibility(indicate the numberand type of persons supervised by incumbent): None Budgetauthority(indicate dollaramount of budgetmanaged and type/level of authority): None
Classified Title: Development Coordinator Working Title: Development Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30am-5:00pm Exempt Status: Non-Exempt Location: 07-MD:Peabody Institute Department name: 10001008-Development Personnel area: Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.