The Department of International Health seeks a Financial Analyst who performs budgeting and finance activities for the International Vaccine Access Center (IVAC). This individual will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental sponsored and non-sponsored, discretionary budgets, plan and determine costs of business activities. They will recommend budget adjustments and other cost improvement measures and close out terminated grants and contracts, transfer funding and produce summary documents. This role will ensure that all funding is received and that expenditures do not exceed revenue, develop financial planning and cost analysis reports, meet with faculty to review and ensure compliance with university and/or agency regulations and restrictions, and perform comprehensive financial analysis to improve departmental financial effectiveness and compliance with JHU and/or agency regulations and restrictions.
Specific Duties & Responsibilities:
Proactively identify areas of financial risk so communication can take place well in advance to avoid any potential cost overruns.
Perform post-award functions to include account maintenance, budget distribution, billing/invoicing, reporting, compliance audits, effort reporting, allocating payroll and non-payroll expense, ensuring expenses are allowable and allocable, submitting cost transfers, annual projections, and timely closeouts.
While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Manage post-award process including but not limited to allocation of budgets in SAP, coordinating the timely and accurate set up of payroll, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data.
Provide guidance and oversight that grant/contract funds remain in compliance with University and award/contractual guidelines, including recommendations to ensure all sponsored awards are reconciled and balanced without a surplus or deficient balance.
Key contact for Shared Services Sponsored Projects as part of the grant/contract fiscal reporting processes including the grant/contract closeout and Financial Status Reporting process.
Key contributor in the annual budgeting process by providing research salary and support information.
Ensure that salaries are not on control salary and that all research salary support for faculty and staff is cleared from the departmental default account monthly.
Provide monthly, periodic and/or ad-hoc financial reporting as requested by Faculty.
Ensure proper management of all sponsored awards, by ensuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University.
Conduct timely review of effort reports and payroll prior to release to the PIs for signoff.
Interpret data to determine past financial performance and/or to project a financial probability.
Ensure that expenditures for budgeted grants and contracts are monitored and that reports are prepared to maintain balanced accounts.
Oversee the procurement process for all sponsored and non-sponsored faculty accounts.
Develop and oversee the maintenance of sponsored account budget monitoring systems.
Develop complex financial reports for forecasting, trending and results analysis.
Monitor, identify and communicate over expenditures to faculty and administrative staff.
Resolve funding shortfalls.
Keep abreast of laws and regulations that apply in order to maintain up-to-date compliance with all sponsored accounts.
Reconcile P Card transactions monthly.
Identify high-risk sub recipient and maintain compliance with the sub recipient monitoring policies and procedures.
Review and approve procurement cards by the monthly deadline.
Perform analysis on budget performance, investigate variances, provide justification, and communicates to leadership as requested.
Assist in researching expense and volume variances.
Seek to resolve any expense posting errors and communicate proper expense allocation as needed.
Complete monthly reconciliation for the department accounts and analyze budget patterns and project expenditures.
Extract financial data from various accounting and information systems and perform financial and cost accounting analysis of data.
Assist in updating/preparing departmental dashboard and executive summary.
As assigned, generate and distribute monthly reports and create new reports to improve monitoring of revenues/expenses within the department.
Ensure expenditures for budgets are monitored and reports are prepared to maintain balanced accounts.
Work requires analytical competency in order to gather and interpret data, as well as proficiency with financial reporting systems to build reports.
Minimum Qualifications (Mandatory):
Bachelor's degree in finance, accounting, or other related field.
Three years progressively responsible related financial/accounting experience.
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
One year of exposure to financial aid in a higher education setting.
Special Knowledge, Skills & Abilities:
Demonstrated knowledge of advanced Excel skills in order to develop spreadsheets and reports in an automated fashion.
Ability to make independent financial judgements on a daily basis.
Excellent communication skills and a customer service minded focus.
Organized and able to appropriately prioritize responsibilities in a fast-paced environment.
Strong analytical, problem-solving and accounting skills.
Excellent communication, organizational, and interpersonal skills.
Self-motivated individual with the ability to work independently.
Experience working with an accounting system such as SAP.
Ability to maintain confidentiality.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job
Classified Title: Financial Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $51,207 - $70,478 annually (commensurate with experience) Employee group: Full Time Schedule: Mon - Fri, 8:30 - 5pm Exempt Status: Exempt Location: School of Public Health Department name: Int'l Vaccine Access Center (IVAC) Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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