PROGRAM OPERATIONS SPECIALIST - Facilities Manager
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 191328
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Electrical and Computer Engineering has an outstanding opportunity for a PROGRAM OPERATIONS SPECIALIST – Facilities Manager. This individual will manage the overall facilities, space and safety of the Electrical and Computer Engineering Building, Sieg Hall and all other building areas occupied by Electrical and Computer Engineering. It is expected this individual will be a primary point of contact for customer services related to instructional and research hardware laboratories, coordination of facilities, safety and security issues and interaction with campus organizations such as Physical Plant and Computing and Communications. Ensure accurate and appropriate answers to service requests from faculty, staff and students.
Facilities Management: •Manage the department needs for assistance with facilities. Work directly with College of Engineering facilities staff, Physical Plant staff to design projects, obtain bids, locate funding, ensure work is initiated, supervise progress of work and verify completion for all ECE facilities projects, such as new faculty labs or classroom remodels. •Manage the Facilities Services Help Desk in ensure immediate response to all requests and scheduling of subsequent work to resolve issue reported. Take a proactive nature to ensure all building space is clean, properly furnished, safe, in working order and organized at all times. •Serve as department coordinator on remodel and renovation projects (interact with College and Capital Projects, Physical Plant, contractors, and suppliers). •Initiate, direct and monitor all maintenance activities and security measures for ECE facilities. Maintain active and updated space inventory and process requests for modifications as required. Provide information to Space Committee Director and Administrator for assigning space to visitors/new professors/post-docs etc. based on funding priority and availability. Manage requests for use of ECE facilities by on-campus and off-campus organizations. •Maintain and manage departmental equipment inventory system, including annual equipment audit; ensure adherence to University policies and procedures. •Coordinate moves/relocations of offices, laboratories, equipment and personnel. Ensure appropriate and timely installation of utilities and furnishings. Contract with Transportation Services when needed for moves/relocations. •Authorize and manage building access operations via card key or physical key. Oversee maintenance of key inventory, key assignments, and records •Anticipate future space requirements and suggest ways to create new space in current structure. Serve as member of the Department Space Committee. Attend College of Engineering and University facility related meetings and workshops as needed.
Facilities/Health & Safety: •Safety czar for Electrical and Computer Engineering. Interface with Physical Plant, Environmental Health and Safety, UW Police, Seattle Fire Department and College of Engineering on health and safety issues, security, and other facilities-related matters, such as annual lab safety inspections. Maintain compliance with fire and safety codes, and ensure immediate correction of violations. •Maintain departmental emergency plan and UW Health and Safety Plan
Policy Development/Documentation: •Ensure that the documentation of departmental blueprints including occupants, technical and facilities resources, configurations, guidelines and practices are up to date, accurate and helpful. Create ad hoc reports timely and correctly as requested by Administrator and Space Committee Director.
Events & A/V Support: •Assist Events team as needed with event set-up, including room configurations, set-up and tear down. Ensure events spaces are clean, properly furnished and ready for event, including moving furniture in/out as needed. •Departmental contact for Audio and Visual needs/set-up, including wiring/cabling for A/V systems. •Additional duties as assigned by Administrator, Chair or Space Committee Director.
REQUIREMENTS: •Bachelor's degree in a related field OR education/experience equivalent may substitute for degree. To qualify for this position, candidates must also meet the following requirements: •At least two years of professional experience in facilities management and working with vendors both within and outside the University of Washington. •Ability to work in a fast paced environment, meeting multiple deadlines •Proactive nature to any building needs or potential facilities concerns •Experience in forecasting and monitoring budgets for operational expenses •Demonstrated ability to develop creative solutions for academic instructional, administrative and research space needs •Excellent written and oral communications skills •Excellent skills related to listening, understanding and effectively communicating with people Customer service oriented •Equivalent education/experience may substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Work experience in a major research university setting.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.