With approximately 2,500 students passing through its doors every week, the Peabody Preparatory is Baltimore's premier community school for the performing arts. It is open to students of all ages and levels of ability with offerings ranging from early childhood classes to program for adults and professional musicians. As an integral part of the Preparatory, The Peabody Children's Chorus (PCC) was established in 1990 and has grown from 30 to over 450 singers in 9 rehearsing ensembles in three levels and 4 preparatory classes. Rehearsals take place in Howard County on Monday and Thursday evenings and in Towson on Tuesday evenings.
As well as touring in Italy, France, Germany, Austria, England, Scotland and Hawaii, the chorus has performed with many local ensembles including the Baltimore Symphony Orchestra, Baltimore Choral Arts Society, Concert Artists of Baltimore and Lyric Opera.
The Peabody Children's Chorus values the highest artistic standards in all dimensions of the program, including choice of repertoire, tone of concerts, sound of ensembles, musicology and performance practice; and believes in a philosophy of education that fosters self-growth and discipline through the pursuit of excellence, beauty and concrete musical skills.
Reporting to the Chorus Manager of the Peabody Children's Chorus, and working with students, families, faculty, and staff stakeholders across campuses and the community, the Chorus Coordinator facilitates all operational and logistical needs of the choral program, including rehearsals and performances
Job duties include:
Operations and Logistics (25%)
Coordinate front of house responsibilities for all orientations, auditions and rehearsals.
Work with security/traffic team to coordinate student drop-off and pick-up processes
Coordinate parent volunteers for onsite student check-in at rehearsals and performances
Coordinate parent volunteers to manage internal student traffic flow before and after rehearsals.
Serve as the front of house manager coordinating volunteers, students, and patrons for all performances and working with Peabody Box Office staff on concert tickets.
Monitor student registrations in ASAP, the Preparatory's online registration system; coordinate with Peabody staff to problem solve any registration issues and ensure all class rosters are accurate.
Create and maintain detailed rosters for each ensemble tracking attendance, make-ups, and rehearsal changes along with graduations, promotions, waitlists, and drops.
Maintain and regularly update the chorus database and email lists.
Create and maintain an archive of student enrollment and event participation for student recommendations and alumni relations.
Create, maintain and regularly update student emergency contact lists.
Maintain the music library. Pre-semester responsibilities include making copies and packets to distribute to students. and post-semester responsibilities include sorting, filing, and updating music library database.
Manage student absence requests and cross-reference make-ups.
Work with the Chorus Manager on student progress reports; maintain data spreadsheets and coordinate the distribution of reports.
Serve as a primary point of contact for families; respond to parent emails and work to foster a sense of community through positive interaction with families.
Communicate with families to encourage compliance for attendance, requested chorus information forms and surveys.
Maintain and update uniform database.
Track uniform needs for each student and perform uniform checks for continuing and new students to ensure follow-up/compliance.
Coordinate volunteers to check uniforms for performances.
Identify uniform and t-shirt vendors, negotiate pricing, and work with vendor to set up online store.
Distribute uniform items during rehearsals.
Volunteer Coordinator (15%)
Ensure all volunteers complete required JHU training and follow JHU policies and procedures for volunteering and working with minors Recruit, train, and coordinate parent volunteers including rehearsal and performance parents, and tour chaperones.
Minimum Qualifications (Required):
High School Diploma/GED.
Two years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Associates degree – or equivalent experience.
Background in music or other arts related programs.
Experience in K-12 or community arts sectors.
Special Knowledge, Skills & Abilities:
Effective communication and interpersonal skills to support working with students, families, faculty, staff, and guest performers as necessary to perform the job.
Ability to problem solve and work independently.
Ability to learn and work with new web-based technologies and organizational tools.
Familiarity with community music school online registration systems and learning management systems.
Familiarity with WordPress, ArtsVision and Slate.
Demonstrated facility with Microsoft Office 365 suite.
Classified Title: Academic Program Coordinator Working Title: Chorus Coordinator Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: $15.26 - $21 per hour Employee group: Full Time Schedule: 37.5 hours per week including Monday, Tuesday and Thursday evenings and all performances Exempt Status: Non-Exempt Location: 07-MD:Peabody Institute Department name: 10001002-The Preparatory Personnel area: Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.