The Research Program Administrator will be responsible for administrative direction while leading successful operations of Research Programs for The Department of Emergency Medicine. The role will serve as lead for on-boarding new projects/studies and establishing and maintaining successful operations of all research activities across the department, as well as successfully integrating them with other domains in the department (i.e.. clinical, educational and administrative). Responsibilities include overseeing a number of various complex, constantly changing, and cross-disciplinary studies across multiple domains; including but not limited to active current research programs that fall under clinical, data science, global health, patient safety, community health, & education. This position would also require strategizing with various stakeholders to continue to build on the Emergency Medicine Research Portfolio.
The position requires a high level of organization and assurance of quality, meeting high standards of regulatory and safety within a high intensity setting that involves multiple disciplines across the institution with acutely ill patients. There is a high level of collaboration involving multiple institutions, with sponsorship from varied entities including NIH, AHQR, CDC, NIOSH, as well as industry, and varied foundations. The applicant must have strong regulatory and project/staff oversight experience, with strong leadership and communication skills (written and verbal) which promote team building Interactions require a high degree of professionalism, inter-facing with departments and divisions within and outside the institution, and individuals at various levels (CEOs, COOs, CMOs, department chairs, physicians, nursing, & staff) as well as oversight/supervision of managers and senior staff. This is a highly complex set of responsibilities and requires a special balance of perspective, maturity, creativity, along with a commitment to excellence. Preferred experience and expertise include: experience with managing varied project types (federal, local, industry, foundation); varied supervisory managerial experiences; pre and post award experience; extensive regulatory experience including multi-project IRB management; translational research experience to include for example, working knowledge of data use agreements and material transfer agreements; skills in developing systems for project tracking/management; experience or relevant skill in systems for tracking scholarly work; experience working with trainees including residents and/or fellows; experience working and interfacing with clinical operations and clinical workflows; experience in studies and projects that span the health care continuum.
Development and Planning:
Manages current research programs, working directly with the Vice-Chair of Research and in coordination with other senior research leadership and departmental leadership (Chair, Clinical Director, and Residency Program Director) to advance the future vision and mission of research programs for The Department of Emergency Medicine. This includes devising and implementing management strategies, quality assurance methods and developing tools for financial analysis in coordination with Research Management Support. Plan, coordinate and oversee the delivery of research patient care services. Manages, analyzes, develops, and implements modifications of structural, procedural, and personnel components contributing to the efficiency and effectiveness. Works closely with Faculty, Nursing, and administrative staff to ensure appropriate research practices are followed. Develops standards and procedures within emergency medicine to coordinate the research effort across the department and institution.
Monitors research funds for activity and appropriates funds to support projects and Determines administrative and data management staff needs as protocols and projects are open and conducted. Provides input on the feasibility of conducting studies and trials, conflicts with ongoing studies/trials, and logistical and administrative issues. Provides administrative coordination of affiliates; acts as liaison with national cooperative groups, and maintains information on investigational drugs, devices, therapies and diagnostics used by investigators. Manage the internal routing of clinical trials and protocols, site selection and study start-up while managing the research contracts, payments and budgets.
Works with the Vice-Chair of Research and research leadership as well as departmental physician, nursing and administrative leadership to establish policies and procedures where changes are needed and be responsible for planning and implementation of those
Work with Directors of ED Centers (e.g. Center for Data Science, Center for Global Health) to help secure funds and advance those centers research goals.
Oversees research activities and help ensure effective integration with clinical activities and operations in coordination with clinical leadership.
Assures that the research programs are appropriately staffed to meet the operational needs.
Oversees hiring, training, supervision, mentorship, discipline, and all other related staff performance issues along with the Vice-Chair of Research and the department’s Human Resources representative.
Seek to integrate research findings and to help instigate them with clinical operations and educational initiatives, partnering with the Department leadership, Administrators, and providers.
Design new systems and processes to improve grants submissions procedures and resources for faculty.
Create a culture of continuous growth by demonstrating a passion for change while monitoring multiple projects. and facilitate communication among key stakeholders.
Make strategic recommendations and decisions to meet departmental goals.
Support the coordination of learning events such as grand rounds, research day, research-in-progress meetings
Maintain resource library for students, resident and junior faculty to support scientific writing, grant submissions, and research methodology
Monitors all protocols to assure compliance research regulations as described in the protocol and compliance with IRB, State and Federal policies, procedures and regulations. Also acts as liaison between IRB and investigator. Maintain documentation, client files, and statistics as required by agency policies and funding sources. Develops quality control guidelines to conform to national cooperative group standards and assures successful audits of research data. Develops and oversees the audit program to ensure JHM policies and procedures are adhered to across JHM and all its entities.
Clinical Research Training:
Develops standard operating procedures and the training program for research staff (at all levels including nursing and physician) across Johns Hopkins and all its entities.
Hires, supervises and evaluates exempt level Research Program Managers. Will provide mentorship and guidance on growth opportunities and personnel issues for all research staff.
Directs development and maintenance of an information management and analysis system, prepares data, and annual reports. Develops policies and procedures for the collection of centralized research data to ensure reporting of high quality data, sponsors, and Principal Investigators.
Works in concert with relevant ED Centers (e.g. Emergency Department Center for Data Science, ED Center for Global Health, Influenza Center of Excellence) to provide support and oversight for projects.
Responsible for provision of data, accurate data collection and analyses when –requested by emergency medicine and JHM leadership regarding strategic goals for research programs including for example, clinical trial accruals and other relevant deliverables associated with grants/contracts.
Master’s Degree in health-related sciences or related field required.
Five (5) years of experience in related clinical research required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: PHD or Higher education, in related disciplined, may substitue for required experience.Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
PhD in related discipline preferred.
Preferred experience(s) in working in acute care setting(s).
Experience in this clinical discipline with clinical research sciences, regulatory affairs preferred.
Special Knowledge, Skills, and Abilities:
General computer skills, with experience with Microsoft Office
Must possess a proficient, working knowledge of the treatment of emergency related diagnoses; regulations governing clinical research from an institutional, state and federal perspective.
Managerial skills that include: Ability to work independently with minimal supervision, coordinate multiple tasks and establish priorities and deadlines.
Starting Salary Range: $70,805.04 - $97,437.60 (commensurate with experience)
Employee group: Fulltime
Employee Status: Exempt
Schedule: Monday-Friday –8:30am-5:00pm 37.5hrs/Wk - Currently telecommuting with travel between multiple sites as needed. Essential Staff. Flexible hours with Night and Weekend Work on an as needed basis. Primary office space is located at the Mount Washington Campus.
Location: Mt. Washington Campus – Baltimore, MD
Department name: 10002848-SOM Em Med Research
Personnel area (School): SOM – School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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