Reporting to the Director of Case Management, this position will provide support for Office of Institutional Equity (“OIE”) case management and database management, as well as administrative assistance to OIE leadership, the Director of Case Management, and investigative staff. t will provide assistance on ad hoc, special projects, as assigned by the Vice Provost and Assistant Vice Provost/Title IX Coordinator. This role requires a high level of professionalism, confidentiality and the ability to interact with a wide range of constituencies, including individuals who might be experiencing a great deal of stress.
Note: This position is not eligible not eligble for visa sponsorship.
Specific duties & responsibilities:
Provide support to the Director of Case Management, as needed, including updating Advocate GME (case management system), proofreading investigation reports, redacting documents, and making investigation materials available for party review through Microsoft OneDrive
Support Equity Compliance Investigators by attending interviews and taking detailed and accurate notes
Prepare and send initial outreach materials, Notices of Assessment/Investigation, and No Contact Orders
Conduct intake interviews with reporting parties and help assess reported conduct under OIE policies
Draft communications to parties and witnesses involved in OIE matters
Perform projects as assigned, including data analysis and research into such topics as restorative justice and informal resolution strategies
Proofread policy documents and perform related research, as needed
Track and monitor all OIE trainings
Provide trainings to University community members, as assigned and as needed
Monitor and update the OIE websites, as needed
Provide administrative support for OIE leadership and Equity Compliance Investigators, including, but not limited to, scheduling and evidence gathering
Additional duties as assigned
Minimum Required Qualifications (mandatory):
High School Diploma/GED and 5 years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Confidentiality, tact and a high level of administrative and communication skills
Ability to interact in high stress situations, and with individuals who may have experienced trauma, using discretion and sensitivity
Strong attention to detail and accuracy
Commitment to advancing diversity, equity, and inclusion efforts at Hopkins
Experience advancing diversity, equity, and inclusion efforts
Ability to write concisely and effectively
Excellent interpersonal, problem-solving and organizational skills
Ability to work positively in a team-oriented environment
Experience in education, legal environment or other area where written and analytical skills were essential
Ability to work independently, proactively and creatively
Ability to learn new information and systems quickly and competently
Competency in Microsoft Office suite software and demonstrated knowledge of database management
Additional Preferred Qualifications:
Knowledge of Advocate/Advocate GME
Knowledge of website creation and management (i.e. SiteExecutive)
Knowledge and understanding of current and emerging issues related to discrimination, harassment, and sexual misconduct in higher education
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Program Coordinator Working Title: Equity Compliance Administrator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 - $27.27 per hour Employee group: Full Time Schedule: M-F 8:30 AM - 5:00 PM Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10000178-Vice Provost for Institutional Equity Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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