This full-time (1.0 FTE) union position is responsible for the daily operations of the maintenance storeroom, while meeting the requirements of the College’s purchasing, accounting and facilities departments with respect to materials management and cost control.
Salary: Based on contract, new hires may be subject to a 24-month progression.
Essential Job Functions/Responsibilities:
Responsible for daily operation of the Facilities storeroom and satellite warehouse locations, including researching, ordering, purchasing, receiving/unloading and distributing parts for Maintenance, Grounds, and Custodial operations; inspecting and receiving parts and materials in a timely manner; reconcile packing lists/receipts to invoices and coding them for payment.
Using appropriate software to maintain optimum inventory levels; establish reorder points and quantities; responsibly purge obsolete or unused parts and scrap materials.
Maintain accurate perpetual inventory of Facilities storeroom and satellite warehouse locations through the use of a computerized maintenance management system; perform monthly cycle counts and annual physical inventory.
Communicate and collaborate with outside vendors and suppliers; assist with developing bid scope documents; solicit quotes/bids when applicable; review product samples; evaluate/recommend product options that are consistent with the College’s purchasing policies and that meet the requirements of Carleton staff.
Maintain and reconcile college purchasing card.
Complete minor repairs and/or service work on Facilities, Maintenance, Grounds and Custodial department vehicles and equipment; arrange for service when necessary.
Maintain an inventory of small tools and equipment that can be issued to staff for short periods of time (i.e.; small power tools, hammer drills, hand trucks, etc.); coordinate assignment and return of these controlled tools.
Collaborate with the Manager of Environmental Health and Safety Compliance to recycle and/or dispose of batteries, light bulbs, ballasts and other hazardous waste items on campus; facilitate ordering of safety equipment and supplies necessary for staff in Facilities departments.
Maintain neat, orderly and safe storeroom, warehouse and Facilities storage environments. Locations should be kept organized, entrances should be kept clear and floors should be swept on a regular basis.
Assist other Facilities personnel and campus constituents as directed.
Physical components of the job include but not limited to:
Receiving and opening packages, placing items on and/or retrieving them from a shelf, delivering materials to buildings for Custodial and/or Maintenance, meeting truck drivers at various loading docks, moving man lifts between buildings, consolidating and arranging for pickup of hazardous waste, operating a forklift or pallet jack, and organizing/cleaning the storeroom, warehouse and Facilities storage garage areas.
High school diploma or GED
3 years of full-time experience in storeroom operations and inventory control
Must possess and maintain a valid, unrestricted Minnesota driver’s license
Possession of a current forklift operator certification, or the ability to acquire one is required
Possess basic computer skills (Microsoft Excel and Word, email and internet); skilled in basic shop math and use of measurement devices
Must be a customer service-oriented individual with good interpersonal skills, effective written and verbal communication skills, and the ability to multitask while maintaining attention to detail in a fast-paced environment with many interruptions
Familiarity with facilities maintenance activities, operations, and equipment; ability to identify various industrial machinery, components and materials by sight, test and/or markings
Knowledge of computerized maintenance management systems and/or inventory record keeping
Ability to pass a physical pre-work screening that tests ability to stoop, squat, kneel, push, pull, reach, balance, stand, walk, climb, carry, grasp and lift up to 100 pounds occasionally, 50 pounds frequently, and 20 pounds regularly.
Completion of an accredited storeroom management program and/or 3-5 years of demonstrated skills in storeroom operations, inventory control, and/or bookkeeping
Excellent, proven computer skills - particularly Microsoft Excel and Word, email and internet searches
Knowledge of purchasing and shipping practices; basic policies and laws
Knowledge of nomenclature for industrial parts and equipment (numbering and identification systems, nameplate information, fastener types and sizes, etc.)
Knowledge of service fleet maintenance; basic vehicle and equipment maintenance experience is a plus
Carleton is a private liberal arts predominantly residential campus with nearly 2000 students and 800 faculty & staff. Founded in 1866, Carleton College is an independent and highly selective liberal arts college with a diverse and exceptionally able student body, a talented faculty whose first priority is teaching, and a continued commitment to the liberal arts. A four-year college, Carleton offers the Bachelor of Arts degree. Its students can choose from 37 majors and 15 concentrations in the arts, humanities, natural sciences, and social sciences.
Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located in Northfield, Minnesota, 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.