The Centers for Civic Impact are hiring a Senior Administrative Coordinator who will develop, implement, and support a system for management and recruitment of new staff as well as support internal Centers wide administrative functions. The Coordinator must have experience working in and with teams and fostering an inclusive and dynamic work culture. The selected candidate is expected to work across all of Civic Impact’s associated centers and teams, including those focused on technical assistance, resource development, training, and peer to peer learning. To do so effectively, the Coordinator must be an excellent communicator, who is detail oriented while keeping an eye on the bigger picture.
This position reports to the Centers for Civic Impact Finance Manager and works closely with Civic Impact’s management team as well as the Krieger School of Arts & Sciences Human Resources Office.
Civic Impact is committed to working with communities that are focused on ending legacies of structural, entrenched racism and oppression. The Coordinator must be willing to think about reimagined government, knowledge, and engagement models through the lens of dismantling these legacies.
Specific Duties & Responsibilities
Human Resources Administration (90%)
Creating and implementing best practices for human resources administration within our organization that adheres to Johns Hopkins University (JHU) policies and procedures
Working collaboratively with the KSAS/WSE Office of Human Resources (HR) to initiate organizational HR actions which include, but are not limited to; recruitment and hiring, reclassifications, terminations, and Family Medical Leave (FML) requests
Act as data initiator to create positions, salary changes, personal data changes, and terminations, etc for Internal Service Requests in JHU’s system
Managing and supporting recruitment efforts, which may include screening and interviewing candidates, assisting hiring managers in the drafting of job descriptions, managing interview logistics, creating interview questions, checking references
Administratively supporting hiring managers, as necessary, in the creation and implementation of onboarding plans, annual reviews, and professional development plans
Assisting Civic Impact staff with promoting and ensuring best practices in human resources and diversity, equity, and inclusion are implemented
Support efforts to build and retain a diverse pipeline of talent
Inform staff of University work life benefits and encourage their use
Process all faculty and staff effort forms for department Other Administrative Duties (10%)
Coordinate Centers-wide meetings including scheduling, agenda creation, and taking meeting minutes
Identify and help to resolve administrative problems and issues within the Centers
Develop and recommend administrative processes/procedures to support efficiency.
Other administrative duties as assigned
Minimum Qualifications (Required)
High School Diploma/GED.
Five (5) years progressively responsible administrative experience..
Additional education may substitute for required experience, to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
At least 2 years of relevant experience in Human Resources
Experience working with diverse teams
Experience using project management and collaboration tools such as Slack
Experience working in dynamic organizations nested within larger structures
Special Knowledge, Skills, and Abilities
Knowledge of Johns Hopkins University human resources systems and processes
Interest in community engagement or the use of evidence by government
Ability to motivate and elevate other staff and facilitate leadership
Ability to be both detailed-oriented while also prioritizing bigger picture context
Demonstrated ability to engage people in a collaborative work environment
Excellent organizational and leadership skills
Proven team player with excellent interpersonal skills and ability to coordinate initiatives and work across multiple teams in a matrix organization
Demonstrated ability to communicate effectively and report consistently
Excellence in proactive reporting and communication
Demonstrated ability to manage regular communication with the diverse teams, principals, and stakeholders
Proficiency using Microsoft Office Suite, Google Suite, and WordPress
Excellent written, presentation, and research skills
Commitment to a collegial workplace.
Classified Title: Sr. Administrative Coordinator Working Title: Sr. Administrative Coordinator, HR Focus - CCI Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 - $27.26/ Commensurate with Experience Employee group: Full Time Schedule: 5 days per week / 37.5 hrs per week Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60006654-KSAS - Centers for Civic Impact Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
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