General Description

The Development Coordinator provides administrative support to the Carey Business School Development and Alumni Relations Office and serves to advance the Carey Business School’s fundraising efforts by fostering a culture of donor­focused stewardship and relationship building throughout the institution. The Development Coordinator is charged with directing the comprehensive pipeline-building program, supporting the overall stewardship program, including donor fund reporting, supporting events, and all other donor relations activities. This position reports to the Director of Campaign Operations.

Responsibilities include processing gifts and pledges; drafting and preparing correspondences, briefings and stewardship reports; reviewing annual giving mailing and phone­a­thon schedules; organizing and submitting invoices and travel reimbursements; coordinating, executing and staffing events; management of School’s pledge reminders process, performing donor prospect research; maintaining data in ALADIN, the Development and Alumni Relations database; and other duties as assigned.

The primary duties and responsibilities of the job:

• Processing gifts using the Contribution Processing Application (CPA)
• Assisting with the writing and dissemination of gift acknowledgment letters to donors
• Generating, producing, and distributing personalized stewardship materials for donors
• Maintaining the “Give to Carey” website
• Overseeing account structure for incoming gifts
• Liaising with the finance department and central development office
• Sending New Donor Welcome Packets to first-time donors to Carey
• Managing student worker, if applicable
• Assisting with other office administration operations

Minimum Qualifications: 

• High School Diploma/GED.
• Three years related administrative experience, fundraising, and stewardship.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.   

Preferred Qualifications: 

• Bachelor’s degree preferred.

Special Skills, Knowledge & Abilities:

• Familiarity with the Johns Hopkins Institutions, JHU administrative and financial systems, and the ALADIN database are preferred.
• Proven administrative skills in calendaring, email and print correspondence and record keeping. Exceptional organizational skills and customer service.
• Excellent verbal and interpersonal skills, including the ability to communicate effectively with external constituents, alumni, students and school leadership.
• Superior writing and editing skills, including the ability to draft original materials, such as correspondence, invitations, briefings and minutes.
• Skilled in handling multiple deadlines, rapidly changing situations, and managing multiple projects.
• Ability to support all levels of a tightly integrated team, while also executing routine projects autonomously.
• Strong research skills, including the ability to determine when and what research is needed and identify and leverage relevant resources.
• Ability to gather data, interpret and compile in to readily understood formats/reports/spreadsheets to support projects or discussions at meetings.
• Requires excellent verbal and written communication skills, a proactive work style, attention to detail, and the ability to handle multiple priorities simultaneously.
• A high degree of professionalism, discretion, diplomacy, and confidentiality. Expertise in MS Office Suite skills – especially Word, Excel, and PowerPoint.

Classified Title: Development Coordinator 
Working Title: Development Coordinator 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: Monday - Friday 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt  
Location: 46-MD:JH at Harbor East 
Department name: 60000048-Development & Alumni Relations 
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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