Sr. Grants & Contracts Analyst

Johns Hopkins University School of Medicine

Founded in 1893, the School of Medicine (SOM) is the academic medical teaching and research arm of The Johns Hopkins University. With a budget of over $2 billion, the SOM has consistently been among the nation’s top medical schools in the number of research grants awarded by the National Institutes of Health (NIH) and in having as its major teaching hospital, The Johns Hopkins Hospital (JHH). JHH was ranked the best hospital in the United States for 22 years by U.S. News & World Report. Sixteen Nobel laureates associated with the SOM as alumni and faculty have won the Nobel Prize in Medicine or Chemistry, two of which, are current faculty. Fifteen current faculty are members of the National Academy of Sciences. The SOM offers an M.D. an M.D./Ph.D. and 19 other graduate programs. In the current year, there are over 1,250 medical and doctoral students, and more than 2,700 full-time faculty.

General Summary/Purpose:

The Sr.  Grants and Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to highly complex.  While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. The position will have primary responsibility for sponsored management in the Division of Nephrology, with collateral responsibilities across the Divisions of Hematology and Endocrinology.
 

The Sr. Grants & Contracts Analyst will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.  This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the divisions.  This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager does not exist. 
 

Types of sponsored awards for which the position is responsible:  

• This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA. 
• These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. 
• Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. 
• May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties & Responsibilities:

• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature.  Review involves accuracy, content, adherence to all relevant guidelines.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.  Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy. 

• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.  Also provide relevant updates and reports to departmental leadership, as needed. 
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.  Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
• Train and mentor junior members of the grants management team that support the Divisions of Nephrology, Hematology, and Endocrinology.

Minimum Qualifications (mandatory):

• Bachelor’s degree
• Minimum of 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
  • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Knowledge, Skills, and Abilities:

• Knowledge of accounting and budgeting theory and practices required.
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Classified Title: Sr. Grants & Contracts Analyst 
Working Title: Sr. Grants & Contracts Analyst  ​​​​​
Role/Level/Range: 04/PD 
Starting Salary Range: $59,820-$81,435 (commensurate with experience)
Employee group: Full Time 
Schedule: Monday-Friday/7.5 hours per day 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002815-SOM DOM Nephrology 
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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