1. Serves as point of contact for day to day activities involving the facilities planning, physical plant, environmental systems, custodial services, grounds maintenance, utilities, fire safety, Environmental Health and Safety, Yale trades, and external contractors. 2. Monitors conditions of all buildings and space. As the first responder to repair requests, assesses and responds to requests received daily as initiated by faculty, staff, visitors and students. 3. Inspects and monitors all mechanical system equipment. Investigates system malfunctions and take action to resolve. Tracks/reports on facilities related problems. Schedules routine maintenance and repair. 4. Submits requests for facilities/custodial services to appropriate university departments and the assigned Facilities Stewart. Monitors to ensure repairs/services have been completed in a timely and satisfactory manner. 5. Serves as liaison with facilities planners and project managers on all renovations. Coordinates service continuity and utility shutdowns with affected users. Coordinates access to service areas and otherwise restricted spaces. Assists in inspecting projects to ensure timely and satisfactory completion of work. 6. Oversees building access and security programs for supported departments. 7. Participates in budget discussions to ensure necessary resources are available to sustain baseline operations. 8. Oversees temporary staff during peak activity times. 9. May maintain inventories of departmental space or moveable equipment, oversee mail services, shipping and receiving functions, and provide media support services. 10. May perform other duties as assigned.
Preferred Education: Working knowledge of Yale policies, Yale's annual space survey and Workday, both HR and financial modules.
Preferred Education, Experience and Skills: Working knowledge of Yale policies, Yale's annual space survey and Workday, both HR and financial modules.
Posting Position Title: Building Operations Coordinator
Required Skill/ability 3: Proven advanced computer skills with proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Proven ability to compose communications, review outgoing work for accuracy and completeness.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Staff and Space Coordinator
Required Skill/ability 1: Proven proficiency in an administrative support role. Demonstrated ability to coordinate meetings. Proven high level of accuracy and attention to detail. Ability to manage multiple projects and effectively meet deadlines.
Required Skill/ability 4: Superior communication skills, both verbal and written. Strong customer service skills with the proven ability to interact with all levels of faculty and staff. Demonstrated professional demeanor.
Required Skill/ability 2: Demonstrated high level of professionalism and confidentiality. Excellent record of attendance and punctuality. Proven ability to take initiative, work independently and follow through independently.
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Internal Number: 63895BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.