Sr. Grants & Contracts Analyst

General Summary:

Research Management Services (RMS) supports the pre and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Business Office.

The post-award Sr. Grants & Contracts Analyst will provide dedicated professional level sponsored funds management with specific responsibility for post-award functions that includes, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts/clinical trials that range from simple to highly complex, for the department of Anesthesiology. S/he provides day-to-day customer service to faculty. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This position reports directly to the Assistant Director of RMS.

Position Scope/Complexity: The Sr. Grants & Contracts Analyst will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Budget Analysts, Budget Specialists and Grants & Contracts Coordinators within the department. The ideal candidate participates in the development of best practices and standard operating procedures for the department.

Types of sponsored awards for which the position is responsible:  This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.  

Primary Duties and Responsibilities:

• Lead, oversee, direct and manage a highly complex NIAID contract ensuring compliance and appropriate budgetary guidelines are followed
• Coordinate subcontracting budgets, approvals and facilitate payments to domestic and foreign sub sites while adhering to university policies
• Responsible for the timely preparation of proposal budgets for Principle Investigator Review.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.  Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.  Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting
• Provide information and direct assistance required to complete contract and grant closeouts, as needed
• Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately
   

Education and Experience (Mandatory):

• Bachelor’s degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

  • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Skills/Knowledge:

• Excellent communications skills, both oral and written
• Customer service minded focus
• Ability to make independent judgments and act on decisions on a daily basis
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD and background knowledge in foundation awards
• COEUS knowledge/experience preferred

Classified Title: Sr. Grants & Contracts Analyst 
Working Title: Sr. Grants & Contracts Analyst  ​​​​​
Role/Level/Range: ATP/04/PD 
Starting Salary Range: up to $81,435 per year (Commensurate with Experience)
Employee group: Full Time 
Schedule: M-F 8am-4pm 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 60008428-SOM Admin Finance Research Services 
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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