As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The UW Department of Environmental and Occupational Health Sciences (DEOHS), housed in the School of Public Health, has an outstanding opportunity for a 50% FTE Budget/Fiscal Analyst Lead. The analyst provides fiscal support for faculty, the scientific supporting staff, and students in the Department.
The Budget Fiscal/Analyst will be assigned to a group of faculty members, all of whom have active programs including field and laboratory based research. The budget analyst will prepare new and continuing grant and contract proposals, conduct pre- and post-award, and close-out, as well as provide all fiscal-related management, oversight, and support, such as budget projections and expense guidance for state-funded budgets, federally-funded grants, and private industry contracts, serving as the primary contact person for all fiscal or budgetary queries for the faculty assigned to this position.
Specific Duties include:
•Development and coordination of grant and contract requests. Prepare and submit competing grant and contract submissions, coordinate non-competing reports and renewals, as well as supplements. Serve as the primary budget support for grant and contract proposals, competitive renewals, and non-competitive progress reports.
•Develop, modify, and maintain multiple record keeping and reporting systems for several sources of funding. Develop and maintain research budgets routed through DEOHS which supports complex laboratory and field based studies, and faculty indirect cost return budgets; grants and subcontracts; and multiple contracts with federal, state and private sources.
•Conduct fiscal analysis and oversight of multiple federal and non-federal budgets in various funding cycles. Provide on-going financial forecasting and analysis of budgets in various years of their funding cycle which includes a comparative analysis of the stated budget plan versus the actual expenditures, establishing corrective action if the project is not in compliance with the stated plan, and developing internal controls to prevent budget use in conflict with federal and state regulations. Additional tasks include following up on pre- and post-award status with the funding agency, OSP, and sub-contractors, establishing budgets, developing complex spreadsheets to track all levels of spending, establishing funding flow mechanisms to ensure expenditures are in keeping with audit compliance, developing monthly budget projections and advising PIs of expenditure rates in order to ensure personnel are appropriately and adequately funded, and the budget remains out of deficit – all within state and federal audit compliance parameters. Work closely with the PIs to forecast the ramifications for classified, professional, faculty and students with the termination of funding, and the conclusion of sub-contractor and vendor contracts. Independently consult with funding agencies, sub-contractors, and others to resolve problems, obtain approval for deviation from authorized procedures, and to advise the faculty and research staff regarding the results and guidance recommended via these inquiries. Maintain fiscal and administrative records to comply with audit and records retention requirements.
•Track and enter costing allocations in Workday while monitoring FTE needs, budget availability, and other factors.
•Provide fiscal support specific to the needs of faculty and projects including monitoring cost share spending and reporting; completion of the Grant and Contract Certification Reports; guidance regarding Faculty Effort Certifications; and assembly and submission of non-competing progress reports and development supplemental requests to the sponsor.
•Develop, modify, and maintain multiple record keeping and reporting systems for faculty-held budgets including establishing electronic record keeping systems for all active budgets; reviewing all charges on Financial Desktop and following up with appropriate parties regarding discrepancies; communicate with sub-contractors and set up BPOs in the UW system to pay invoices; perform budget close out activities, include resolution of deficits, cost share, and other federal and non-federal reporting.
•Collaborate with colleagues as necessary on process improvement projects. Attend trainings and seek out other educational materials in order to keep up-to-date with changes to UW, state, federal, and sponsor policies and procedures, and proactively share new information with colleagues to ensure department-wide compliance. Provide support and expertise to all department faculty as needed, particularly with large and/or complicated grant proposals or during busy periods, including covering for colleagues who are out of the office.
The position requires a Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget/Fiscal Analyst, or equivalent combination of education/experience.
Additional Requirements: Proficient with Microsoft Excel. Experience with other Microsoft Office products including Word and PowerPoint. Experience with Google suite applications.
Desired Qualifications include:
Experience with grant pre-and post-award coordination in a higher education or non-profit setting; experience with UW financial management systems including SAGE, Financial Desktop, ARIBA, PaymentNet, Workday. Familiarity with federal grant submission processes including Grant.govs, eRA Commons, and other submission portals.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.