Under the direct supervision of the Administrative Manager for the Johns Hopkins Brady Urological Institute Biorepository and Translational Research Service Center, the Research Program Assistant II is responsible for facilitating clinical research patient visits and data collection for a variety of studies being managed by the service center. The position will support study start-up activities, the scheduling and preparation for scheduled patient visits, completing the informed consent of patients to approved study protocols, collection and/or processing of patient biospecimens through standardized procedures, assisting with data collection and clarification, and general administrative duties. Responsible for obtaining informed consent and biospecimen collections across inpatient, outpatient, sterile procedural, and OR settings. This position will work closely with all members of both the Urology and GU Oncology Programs, including PIs, research nurses, study coordinators, program managers, and financial managers. Requires professionalism and adaptability at all times.
Specific Duties & Responsibilities
Assists clinical research staff with data collection, including obtaining medical records, lab results, diagnostic results, visit notes, data entry, and data clarification.
Assists nursing staff to prepare for research patient visits. Helps with appointment scheduling, research kit preparation and inventory, and study orders delivery.
Assists in the process of consenting research participants and the collection of biospecimens as outlined in approved protocols.
Sets up protocol implementation tools, including visit checklists, research requisitions, meal and parking vouchers, and sample collection trackers.
Learns and follows all study procedures and protocols.
Assists with laboratory processing of patient specimens.
Assists with data collection, data entry, and compiling of data for reports, publications, and presentations
Participates in routine group meetings and/or study-specific teleconferences.
Performs general administrative tasks, including copying, faxing, maintaining office supplies, and errand running.
Assists with study invoicing and reimbursement requests.
Has working knowledge of and complies with Good Clinical Practices, ICH Guidelines and SKCCC Clinical Research Office policies.
Performs miscellaneous related duties as assigned.
This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent. It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty.
High School Diploma/GED and 2 years of related work experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Experience in medical/laboratory research.
Prior phlebotomy experience.
Certified Phlebotomist or equivalent certification desired.
Special Knowledge, Skills, and Abilities
Candidates without prior phlebotomy training will be required to attend phlebotomy training at the expense of JHU.
Proficiency in the use of software applications, databases, spreadsheets, and word processing.
Knowledge of medical terminology.
Outstanding organizational skills.
Excellent attention to detail.
Excellent time management skills.
Ability to understand and implement support for clinical trials.
Ability to manage multiple projects at once, and effectively prioritize each.
Outstanding verbal and written communication.
Outstanding interpersonal skills.
Must adhere to guidelines regarding honest reporting of sensitive and confidential patient information. Understands the importance/impact of data integrity in terms of patients, study results, costs, quality of service and scientific research in general. Regular contact with physicians, other health care personnel and occasionally, patients, requires the use of good judgment, tact and sensitivity.
Technical qualifications or specialized certifications:
Certified Phlebotomist or equivalent certification desired.
Physical requirements for the job:
Ability to stand, walk or sit for an extended period of time.
Classified Title: Research Program Assistant II Working Title: Research Program Assistant II Role/Level/Range: ACRO40/E/02/CC Starting Salary Range: $14.14 - $19.44; commensurate with experience Employee group: Full Time Schedule: Monday-Friday, 8:30am-5:00pm plus, Up to 40 hours/week Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003206-SOM Uro Urology Research Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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