The Budget Specialist provides high-level administrative and financial support to the Department of Mechanical Engineering. This person must maintain a high degree of professionalism and confidentiality, comfortably taking initiative and exercising independent judgment to resolve issues.
Note: This position is not benefits eligible.
Note:This position is not eligible for visa sponsorship.
Specific Duties & Responsibilities:
Manage the primary department telephone line, retrieve and relay messages to appropriate parties; greet and provide assistance to all parties doing business with the department
Ordering of supplies and other general office items; coordinate delivery of supplies and other equipment
Process equipment tag number request; shipping of packages; maintenance and IT service request; key issuing; parking validation; ordering of parking passes
Manage departmental conference room calendars
Schedule, coordinate, and manage catering for the following (including setup, cleanup) Fall & Spring Design Day; special projects and events; workshops and symposia; group meetings and other office activities
Provide special project support to the Department Head, Administrator, and Administrative Supervisor (reports directly to Administrative Supervisor)
Other duties and projects as assigned
Initiate employee and non-employee expense reimbursements; process check requests, shopping carts, petty cash forms
Process and manage all vendor and independent contractor onboarding paperwork
Work with procurement and accounts payable to ensure the proper setup and processing of all vendor/independent contractor purchase orders, check requests, and other financial transactions
Manage monthly procurement card purchases and associated record-keeping, including orders received from Senior Design and departmental Student Groups
Assist Grants and Contracts Team with monthly reconciliation of sponsored and non-sponsored accounts
Other duties and projects as assigned
Minimum Qualifications (Mandatory):
HS Diploma/ GED
Three years administrative/financial experience
Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula
Five years progressively responsible administrative/financial experience
Special Knowledge, Skills, and Abilities:
Demonstrated ability to work independently and as part of a team
Excellent organizational skills, analytical and problem solving abilities, and attention to detail
Ability to work for long periods of time without direction, prioritize own work and to work with flexibility on several tasks simultaneously in order to meet various concurrent deadlines
Proficiency in Microsoft Office Suite and ability to learn new software
This position requires excellent writing and verbal communication skills with exceptional attention to detail
Must have strong interpersonal skills and ability to work as part of a team, with the ability to work in a dynamic, fast-paced environment and respond quickly to changing priorities
Applicants for this position may be required to complete skills assessments appropriate to position description.
Classified Title: Budget Specialist Working Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Up to $23.95 per hour (Commensurate with Experience) Employee group: Full Time Schedule: Monday-Friday, 8:30am - 5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001495-Department of Mechanical Engineering Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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