Will be involved in assisting in coordination of inpatient research protocols, writing protocols for data tasks, data collection, and entry and management functions in clinical research.
Specific Duties & Responsibilities:
Data entry, management and calculations using computerized database, word processing and spreadsheet software; review data input for accuracy and completeness, as well as assisting with problem-solving through data entry or database tasks
Exercise a positive attitude, good judgment, tact, and sensitivity in all interpersonal interactions
Assist coordinator/supervisor/manager with study startup, study administrative tasks (e.g. tracking invoices), and quality assurance reviews
Assist in coordination of studies, including: facilitating administration of study interventions, coordinating with hospital clinicians/personnel
Screening patient eligibility for studies. Identifies study participants and is involved in their recruitment process on various clinical trials.
Assist coordinator/supervisor/manager in orienting new staff study procedures
Assist coordinator/supervisor/manager in collecting and maintaining staff records including certificates of completion of mandatory IRB classes
Assist in preparation of data reports for IRB, funding agencies, and other research sponsors.
Assist co-workers and students/trainees in prioritizing work flow when necessary for optimizing efficiently and productivity
Proactively seek to improve or optimize work flow and discuss with coordinator/supervisor as appropriate
Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency
Assist in research activities to maintain cohort retention by calling and mailing patients with reminders of their appointments, and scheduling and completing research visits
Train new staff regarding survey administration in-person and via phone.
Train new staff regarding informed consent (preparation, administration, documentation, etc.)
Perform quality assurance for new staff on survey administration and consents.
Follow all written and unwritten study practices, procedures and protocols
Administer standardized surveys to research subjects or their proxies via phone, or via in-patient, clinic or home visits
Conduct standardized assessments of patients via in-patient, clinic or home visit, escort patients through hospital during their research visit and represent the research group while guiding visitors from outside an outside institution
Set up and take down equipment for patient testing
Obtain informed consent from eligible patients
Maintain logs of patient screening, research visit scheduling and data collection
Organize and file participant records; prepare and maintain study materials
Identify appropriate patients for data collection
Collect data via abstraction from paper and electronic medical records
Maintain filing system for electronic and paper-based records
Maintain compliance with HIPAA and IRB regulations and guidelines
Actively communicate and update supervising coordinators and/or faculty on patient data collection and entry status via verbal and written communication
Have initiative in anticipating and responding to staff and research subjects' needs based on awareness of routine and repeated job functions
Attend regular group meetings (weekly or monthly)
Communicate with study sponsors, coordinators and collaborators
Work independently and under the direction of the study coordinator to ensure successful completion of the clinical research study.
Prepare study documents for IRB submission
Literature search & organize data for reports and research manuscripts
Prepares weekly report of work hours and activities for review by supervisor
Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, students and participants
Scope of Responsibility:
Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.
Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues.
Will work directly under the supervision of the Principal Investigator and Study Coordinators/Supervisor/Manager
Does not direct the activities of staff or a function. Has the ability to assign smaller tasks to other team members.
Strong verbal and written communication skills
Minimum Qualifications (mandatory):
Required: High school diploma/GED required.
Minimum of two years of related experience.
Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula***.
Bachelor's degree preferred.
Special Knowledge, Skills, and Abilities:
Experience in using a personal computer.
Ability to work independently and manage multiple tasks.
Highly attentive to detail and deadlines.
Technical Qualifications or Specialized Certifications:
Required: All IRB-required courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date.
Any Specific Physical Requirements for the Job:
Sitting in a normal seated position for extended periods of time
Standing and/or walking for extended periods of time
Assisting patients during evaluations within crowded clinical environment
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about
Ability to lift 20 lbs.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
***JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Research Program Assistant II Working Title: Research Program Assistant II Role/Level/Range: ACRO40/E/02/CC Starting Salary Range: $14.14-$19.44 per hour (commensurate with experience) Employee group: Full Time Schedule: Monday-Friday/8 hours a day Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002817-SOM DOM Pulmonary Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.