Serves as a liaison for the IACUC reviewers and the researcher community. Responsible for superior customer service to the IACUC, CCM, and the research community. Responsible for compliance with the NU Assurance, Animal Welfare Act, and all federal, state and university policies and procedures.
Gathers facts and provides updates on noncompliance items for Senior Staff Meeting
Assists in revisions of policies/ SOP for Senior Staff meeting
Acts as backup in taking and preparing minutes for the monthly Senior Staff Meeting
Provides notes of the IACUC monthly meeting (back up to the minute taker during fast paced discussion); may be ask to prepare a draft of the minutes
Checks incoming emails/correspondence from IACUC reviewers, CCM, and the research community
Prepares or participates in special projects as assigned by the Director
Assists in preparation and maintenance of records
May be ask to assist in preparation of regulatory reports
Process payments for Occupational Health and Safety (OHS) vendors, travel, and other office expenses.
Coordinate all monthly meeting setup, including room reservations, room setup/cleanup on day of meeting, order food and process payments for receipts.
Monitor office supplies and reorders at least monthly
Management of day-to-day operation:
Performs administrative review of protocol submissions for errors and completeness
Processes all new protocol submissions, addenda, annuals and supporting documents submitted through e-Protocol to ensure compliance with all applicable regulations, statutes, policies and procedures
Assists in processing all incoming correspondence from the IACUC, reviewers, CCM, and the research community
Prepares approval and pending letters for the research community
Provides administrative support for the semi-annual review process of the NU animal care and use program. This includes but is not limited to the following: CCM Centralized Facility Semi-Annual inspections, PI laboratory inspections, Satellite Facility inspections, post-approval monitoring visits and all administrative duties associated with the review process (e.g., follow-up on deficiencies, timely report writing, upkeep of spreadsheets, etc.)
Serve as resource for faculty, staff and student on the OHS clearance and submission process, including review of forms, payment authorization to the vendor and data entry of all clearance reports.
Serve as the contact person for OHS vendors to ensure an efficient review and processing of OHS forms by the vendor.
Review protocol submissions to confirm that all OHS and training requirements have been met prior to approval in eIACUC
Monitors training process to ensure that all research personnel handling and caring for animals meet the regulated training requirements
Evaluate personnel training needs based on procedures they will perform and assign training courses in AALAS or CITI
Reporting and analysis:
May be ask to provide data for the preparation of internal and external regulated reports as needed
Bachelors’ degree or equivalent combination of education, training and experience.
1 year IACUC or related animal welfare experience, including demonstrated knowledge of federal and state laws and regulations governing the use of animals in research.
Free of biases toward or against essential animal welfare requirements and practices.
Certified Professional IACUC Administrator (CPIA) eligible within 4 years of taking position.
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrates high level of oral and written communication skills.
Ability to work independently and as part of a team in a fast paced environment as well as maintain and exhibit personal composure and confidence at all times.
Demonstrates high level organizational skills.
Demonstrates ability and efficiency in word processing and database management.
Demonstrates ability to multi-task and time management skills.
Demonstrates ability to use good judgment and asses risks.
Exemplary interpersonal skills.
2+ years IACUC or related animal welfare experience including demonstrated knowledge of federal and state laws and regulations governing the use of animals in research.
Certified Professional IACUC Administrator (CPIA) or eligible within 2 years for taking position.
Masters degree in related science or healthcare field.
Background in medical department and/or research laboratory.
Preferred Competencies: (Skills, knowledge, and abilities)
Ability to prepare meeting minutes.
Ability to learn and become efficient in database management.
Ability to work well independently and within a team environment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39520
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.