The Administrative Program Coordinator will coordinate the administrative operations of the Director and faculty activities in the National Capital Region. The position encompasses the coordination of all divisional activities and administrative support for the Director and faculty.
Monitors, evaluates and implements business practices and procedures to support the day-to-day operational needs of the program and the Director.
Will supervise administrative staff consisting of administrative assistants and secretaries at some point in the future; assists faculty with human resources issues including recruitment, time sheet approval and other matters.
Maintains an understanding of sponsored funding administration including guideline interpretation, budget development, and animal and human subject’s approval.
Facilitates programmatic activities such as retreats, seminars, and visiting scientists which promote interactions among the multidisciplinary program members.
Ensures compliance with administrative policies as needed to ensure smooth operation in the program.
Maintains accurate inventory of space and equipment.
Facilitates space assignment and on boarding of new faculty and staff.
Represents the organization to both internal and external constituent groups in such a manner as to enhance the image of the Program and to further its objectives.
Supports the JHU personnel management functions of the Director and Administrative Director, including recruitment and retention, employee relations, grievances, training orientation, career development and the equitable administration of compensation programs.
Directs personnel requisition activity and advertising.
Works with finance staff to ensure availability of funds and ensure appropriate accounts are charged at the time of hire and annual increases.
Works with Oncology HR Office and faculty to expedite and facilitate screening and hiring activity.
Assists faculty with human resources issues related to non-administrative program staff and trainees; coordinates with the departmental HR representative to appropriately handle new hires and personnel issues;
Ensures Program compliance with appropriate HR policies including JHU, Sibley, Faculty, and Fellows.
Assists faculty in the hiring of postdoctoral fellows, graduate students, undergraduate students and volunteers, and processes VISAs for international staff.
Coordinates faculty appointment and promotion material documents.
Provides information to professional staff on fringe benefits, tax guidelines, credentialing requirements, etc.
Develops excellent working relationships with Oncology Human Resources; working closely together in monitoring salaries and compensation.
Ensures that all departmental human resource activities are carried out consistent with Hospital and University personnel policies.
Responsible for maintenance of divisional personnel and payroll records as they relate to work history and professional development of each staff member and postdoctoral and other students.
Assures confidentiality and compliance with policy.
Ensures that faculty recruitment activities are consistent with Standard Operating Procedures.
Drafts correspondence to Program faculty, fellows, and staff.
Assists Program Director with material required to effectively evaluate faculty performance and productivity.
Supervision of Others: Will supervise Administrative Coordinators as positions are approved for hire.
Bachelor’s degree required in area of business or administrative theory, human resources, or finance.
Three (3) years responsible professional level administrative or finance experience required.
Comprehensive understanding of the dynamics of the academic activities of an academic medical institution.
Ability to manage human resources, develop policies and procedures required.
Additional education (Master’s level education) may substitute for some experience, and Additional experience may substitute for education to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for some experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Master’s degree preferred.
Three (3) years’ experience in program management and/or program administration.
Special Knowledge, Skills, and Abilities:
Analytical ability to develop sound policies and procedures for area of responsibility and to maintain proper documentation for department.
Expert knowledge of Word Office Suite and SAP.
Classified title: Administrative Program Coordinator
Working title: Administrative Program Coordinator
Role/Level/Range: ATP 37.5/E/03/PC
Starting Salary Range: $50,700.00 - $69,780.00 (commensurate with experience)
Location: Building B - 5255 Loughboro Rd. NW, Washington, DC
Department name: 60003501-SOM Onc Sibley – Oncology Sibley
Personnel area (School): SOM – School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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