Manages and processes financial transactions involving clinical, joint agreement funds, general funds, federal and/or private grants and contracts, and gift and discretionary accounts for the Department of Medicine Division. Assists in the development of the annual divisional budgets and projections. Responsible for assisting in control of established budgets by overseeing loading of budget, reconciling budget information and changes, and extracting and analyzing financial data to manage financials of division. Generates monthly financial reports and monitors revenues and expenditures for various business lines, including, but not limited to clinical funds, designated and discretionary funds, affiliated institution funds and general funds against divisional budget. Performs comprehensive financial analysis relating to business or research trends to improve divisional financial effectiveness and complies with JHU, JHH and/or agency regulations and restrictions.
This position reports to the Assistant Administrator with a reporting line to the Director of Finance.
Specific Duties & Responsibilities
Financial Daily/Weekly/Monthly Responsibilities: • Submits monthly financial transactions such as KB15N’s, journal entries, and non-payroll cost transfers within the Division. • Processes check deposits and gift donations. • Reconciles accounts on a monthly basis. • Prepares and processes payroll documents needed to reduce control salary within designated areas assigned. • Completes monthly reconciliations on designated areas within the Division. • Monitors and processes transactions to correct Divisional default accounts. • Prepares and processes online check requests, travel reimbursements, employee reimbursements, and purchase orders.
• Applies knowledge of procedures to review and record personnel activities of individuals compensated through various funding sources (Clinical, sponsored, etc) • Coordinate the Time and Effort reporting for Faculty and staff. • Assist in verifying payroll forms, (Electronic & Paper), for completeness and compliance with JHU policies
• Insures Faculty and Staff are charged to correct funding source relative to salary expense coverage • Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies. • Develop and Maintain accurate spreadsheets of Divisional Staff and Faculty names, salaries, titles, funding sources etc for use of Chairman’s Office Finance staff. • Develop ad hoc reports as requested by Assistant Administrator and HR Generalist
Financial Reporting Responsibilities: • Responsible for generation and distribution of monthly reports and creation of new reports to improve monitoring of expenses within the Division. • Completes variance analysis on designated areas within the Division. • Ensures expenditures for budgets are monitored and that reports are prepared to maintain balanced accounts. • Work requires analytical competency in order to gather and interpret data, as well as proficiency with financial reporting systems to build reports.
Financial Analysis Responsibilities: • Responsible for pulling financial data from SAP, operating budgets, and clinical budgets, analysis this data and create and prepare financial reports. • Performs variance analysis on assigned accounts. Monitors accounts throughout the Division for material variances. • Assists with analyzing Divisional variances through MedVitals, SAP or other applicable financial reporting system. • Defines problems, collects data, establishes facts and draws conclusions with direction, as necessary, from others. Must be able to interpret technical and detailed guidelines, policies and procedures, as well as explain or describe moderately complex information and presentation materials. • Responsible for analyzing financial data to recommend methods to improve efficiency of divisional spending to control deficits.
Administrative Responsibilities: • Liaison to MNet for new user requests, JHED IDs, Computer Asset database, etc. • Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies. •Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans. Performs financial analysis and reviews procedures and systems to determine appropriate solutions.
Minimum Qualifications (Required)
Bachelor’s degree in finance, accounting, or other related field.
Three (3) years progressively responsible related financial/accounting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Special Knowledge, Skills, and Abilities
Requires excellent knowledge of accounting and payroll principles and record keeping, and strong analytical skills and problem solving abilities
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
Functions as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors.
Requires moderate to advanced experience with spreadsheet applications and proficiency in developing and using spreadsheets and databases to track, analyze and report on data to be used to support organizational decision-making.
Classified Title: Financial Analyst Working Title: Financial Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 - $69,780 Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5:00 pm / 37. 5 hours per week Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002799-SOM DOM General Admin Chairmans Offf Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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