Provide entry level professional sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout. May manage less complex grants through the submission stage, with necessary oversight and direction. While this role may assist with some aspects of non-sponsored funds (general funds and gifts), the primary goal is to support the timely, effective and efficient functioning of sponsored funding.
Specific Duties and Responsibilities:
Utilize institutional policies for pre-award grant process and sponsor guidelines.
Provide assistance, preparation and support related to grant application procedures.
Maintain ongoing updates and communications related to current grants and contracts.
Assist the post-award team as needed to ensure that responsibilities are completed including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Provide information and direct assistance required to complete contract and grant closeouts, as needed.
Function independently when working on less complex grants and contracts responsibilities.
Under the direct supervision and oversight of a more senior member within the research function, the specialist will have some involvement with more complex grant management.
Perform miscellaneous related duties as assigned.
Minimum Qualifications (Required):
Bachelor’s degree and one (1) year of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Grants & Contracts Specialist Working Title: Grants & Contracts Specialist Role/Level/Range: ATP/03/PB Starting Pay Rate Range: $20.93-$28.75 (commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30 a- 5:00p/ 40 hrs per week Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002905-SOM Neuro Sci Neuroscience Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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