Provide dedicated entry level professional sponsored funds management to the International Maternal Pediatric Adolescent AIDS Clinical Trials Group (IMPAACT), for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance and closeout. The primary goal of this position is to support the timely, effective and efficient functioning of sponsored funding.
Duties and Responsibilities:
Understand and utilize institutional policies for pre-award and post-award grant process and sponsor guidelines.
Conduct moderate to complex award management activities, including monitoring and reconciling accounts, audits, and evaluations and reporting.
Assist in preparation of grant materials for progress reports, carryover requests and administrative supplements to include, but not limited to, creation and/or review of budgets, justifications and communicating necessary corrections to sub-recipient. Review involves accuracy, content, adherence to all relevant guidelines.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Involves more senior members of the research team for direction, as needed.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Setup Sub-agreement documentation including significant financial interest form, Sub-agreement information sheet and collating multiple Sub-agreement documents.
Manage, monitor and review Sub-agreement invoices to match approved budget and scope of work, following established processing procedures. Conduct Sub-recipient audits as required. Apply a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Sustain complex database/excel spreadsheets and filing system in order to ensure balance purchase orders, accounts and consortium expenditures.
Create and maintain Sub-agreement files after fully executed agreements are sent to Sub-recipients.
Maintain IMPAACT finance e-mail box. Answer budgetary and invoicing questions in a timely manner.
Monitor monthly expenditures through reconciliation of monthly financial statements. Assist in oversight of the expenditure of funds; ensure that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and research management. May assist with closeouts as needed.
Assist with award setup details, after grant number is assigned.
Perform miscellaneous related duties as assigned.
Minimum Qualifications (mandatory):
Bachelor’s degree required, with 1 year of administrative/budgeting experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Master’s degree. Grants and contracts experience.
Special Knowledge, Skills, and Abilities:
General knowledge of accounting and budgeting theory and practices required. General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to understand when additional direction/expertise is needed on matters of complexity. Able to make decisions on a daily basis, within pre-determined guidelines and parameters.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
General understanding of external Federal Guidelines and procedures regarding grants and contracts.
General understanding of Microsoft Office programs (excel, word, etc.)
Strong organizational and analytical skills, problem solving abilities and attention to detail required.
Strong interpersonal and communication skills, both oral and written suggested.
Work Environment /While performing the duties of this job:
While performing the duties of this job, the employee may remain in a stationary position (sitting at computer/desk) up to 85% of the time. The employee is required to operate computer keyboard for majority of work time and other office equipment like calculator or copier throughout the day and for prolonged periods.
Prolonged vision requirements including viewing computer screen, paper reports/documents, and statements.
May transport from one area to another (in the administrative office or building) or be required to lift and/or move up to 40 pounds with proper training, or precautions/lifting aides (example: paper supply boxes, document files, large mail bags/boxes for pick up or receipt). In some areas, workspace is confined.
Classified Title: Grants & Contracts Specialist Working Title: Grants & Contracts Specialist Role/Level/Range: ATP/03/PB Starting Salary Range: $20.93-28.75 (commensurate with experience) Employee group: Full Time Schedule: M-F 8:00am - 4:30pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003067-SOM Pat Transfusion Medicine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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