Goldman Sachs 10,000 Small Businesses is a program for small businesses that links learning to action. Through the program, participants gain practical skills in topics such as negotiation, marketing, and employee management that can be immediately put to action. The program also provides tools and professional support to develop a strategic and customized growth plan, allowing the business owners to take their businesses to the next level. In partnership with Morgan State University and the Community College of Baltimore County, Johns Hopkins will serve as the host site for the Baltimore program, which will include three (3) cohorts annually.
The position provides event and educational program planning and administrative support to the Business Program Manager and Alumni Manager for the Goldman Sachs 10,000 Small Business Program. This position will work closely with the Business Program Manager, Director of Economic Inclusion, as well as the Educational Services Director and Alumni Manager to ensure the successful execution and operation of the program; develop, manage, and execute new and ongoing measurement and evaluation processes for the program; and successfully coordinate efforts among the program’s multiple external partners. As the position involves considerable work and issues of a sensitive and confidential nature, the successful candidate must demonstrate careful judgment, a high level of discretion and the ability to work independently. The successful candidate should easily adapt to new situations and be comfortable working in a variety of locations, as much of the program takes place off-site, the ability to be flexible in the workplace is key. The successful candidate will work effectively with Johns Hopkins University staff, external partners, and small business owners.
Assist in Goldman Sachs 10,000 Small Businesses Program classroom, clinic, and event preparations including but not limited to: floor plan management, assembly of program and event materials, maintenance of current staff, faculty and scholar/alumni (program participant) biosketches, and complete administrative reports
Coordinate, manage, and oversee all catering orders and planning for the Goldman Sachs 10,000 Small Businesses Program
Provide meeting support for all 10,000 Small Businesses program meetings, including but not limited to scheduling, agenda creation, and notetaking
Maintain and manage the material’s inventory for the Goldman Sachs 10,000 Small Businesses Program
Manage the successful processing of all invoices and payments with vendors
Work closely with the Alumni Manager, manage all travel plans for specific Goldman Sachs 10,000 Small Businesses Program alumni events and staff trainings
Under the supervision of the Business Program Manager, serve as the onsite logistics point person for all Goldman Sachs 10,000 Small Businesses Program classroom events
Support the Business Program Manager and Alumni Manager in data management, scholar/alumni data validation, and content creation for all Goldman Sachs 10,000 Small Businesses Program reporting requirements
Manage the successful weekly submission of the Weekly Site Report
Manage the guest/panelist gift inventory working with local businesses and 10KSB alumni
Manage the Goldman Sachs 10,000 Small Businesses Program Flickr account and content
Support the Goldman Sachs 10,000 Small Businesses Program Outreach team as needed
Working in conjunction with the Outreach Team, manage the successful execution of the Goldman Sachs 10,000 Small Businesses Program interview sessions including but not limited to: materials preparation, nametag creation, and panelist outreach
Assist with managing program schedules/deadlines and communicate with faculty, staff, partners, and vendors to ensure appropriate action is taken and key components are confirmed
Utilize various software applications, such as Basecamp and Hopkins SAP to complete tasks
Assist with meeting and event preparation and management, including but not limited to registration and check-in, agenda creation, and meeting note taking and follow up for the 10,000 Small Businesses Program and HopkinsLocal/BLocal
Provide support for all HopkinsLocal & BLocal meetings, as needed
Schedule appointments including internal and external meetings, module/clinic preparation calls, etc., on behalf of the 10,000 Small Businesses Program
Assist with event logistics for on-campus and offsite events within the program (including A/V, catering, meeting venue, parking)
Assist with the management and updating of scholar and alumni on-line resources
Maintain sensitive and confidential information
Other administrative duties and assignments as delegated by leadership
High school Diploma/GED required
Five years related experience required
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor’s degree strongly preferred
Previous experience with SAP preferred
Special Knowledge and Skill:
Proven meeting planning and administrative support experience preferred.
Writing experience preferred
Proficient in use of excel and other Microsoft Office software; strong computer literacy skills and ability to learn new software
Ability to take initiative and exercise independent judgment to resolve administrative problems
Must be proactive with the ability to manage high volume of work and multiple priorities
Excellent interpersonal skills and ability to work with a broad spectrum of internal and external professionals, including academic leadership, corporate leaders and partners, vendors, and staff
Excellent organizational skills with attention to detail
Must be able to successfully work in various environments
Ability to stand for long periods of time, as needed
Access to a vehicle is required
Ability to lift 30 pounds, as needed
Classified Title: Sr. Special Events Coordinator Working Title: Economic Inclusion Project & Events Specialist Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: Monday - Friday 8:30am-5pm Exempt Status: Non-Exempt Location: 03-MD:Eastern High Campus Department name: 10000002-President Office of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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