Provide administrative support and perform general office management duties for the Johns Hopkins Alzheimer's Disease Resource Center for Minority Aging Research (Johns Hopkins AD RCMAR).
Responsibilities for the Johns Hopkins AD RCMAR include assisting the Executive Committee in the Center’s day-to-day coordination of Center activities.
Prepare correspondence, schedule meetings, record minutes, and be a key link among Center Cores and investigators.
Monitor expenditures and finance reports of the Center on a monthly basis with the Finance Manager & Executive Committee to prepare reports.
Coordinate the reporting of expenditures to the funding agency, with the support of departmental financial analysts.
Monitor and track manuscript and grant development through reference management and uploading documents.
Prepare and assist with PowerPoint and presentation development, track IRB applications, coordinating program drop box folders, processing reimbursements, and supporting budget management.
Responsible for monitoringsubcontracts, coordinating the administrative registrations of the partner institutions with NIH to allow for e-commons registrations and receipt of DUNS numbers.
Manage the Center’s website, managing monthly coordination calls between co-investigators, and working closely with all study co-investigators to initiate all components of the Center.
Work directly with the study MPI’s to manage IRB applications and coordinate annual progress reports to the NIA.
Work with department financial officers to monitor budgets, travel, and reimbursements.
High School Diploma or GED required.
Three (3) years related experience required.
Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor’s degree in a related discipline preferred.
Special Knowledge, Skills, and Abilities:
Must have experience with study management.
Must have knowledge of MS Excel and Word.
Must be able to prioritize and coordinate multiple tasks.
Must have the ability to work well and communicate effectively with others.
Must have strong writing skills, organizational skills, attention to detail, be able to work independently and as part of a team, initiative, and strong.
Excellent oral and written communication skills.
Familiar with the Johns Hopkins and NIH grants management system is preferred.
Writing examples will be requested.
Classified title: Administrative Coordinator
Working title: Research Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $17.42 – $23.94 (commensurate with experience)
Employee group: Full time
Employee Status: Non-Exempt
Schedule: Monday-Friday 40hrs/Wk
Location: Hampton House 891 - 624 N Broadway, Baltimore, MD – East Baltimore
Department name: 10001152-Mental Health Research Projects
Personnel area (School): BSPH – Bloomberg School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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