The Center for Clinical Trials and Evidence Synthesis (CCTES) consists of a group of researchers and educators, centered in the Department of Epidemiology of the Johns Hopkins University (JHU) Bloomberg School of Public Health (BSPH), and engaged in the conduct of clinical trials. Faculty lead coordinating centers (CC) for multicenter clinical trials, educate graduate students in clinical trials and evidence synthesis methodology, and provide a consulting service to the University embedded in the Institute for Clinical and Translational Research (ICTR). The CCTES supports ~20 staff positions, most of whom receive 100% funding via Center projects. The CCTES manages multiple research studies, currently ~30 in number, including large clinical trials networks, most of which are federally funded. These networks typically involve over 30 clinical centers, often in multiple countries. The conduct of these trials requires complex financial management, including budget planning, ongoing budget management, contracting with individual clinical centers and support service providers, tracking clinical center recruitment and providing timely reimbursement, and grants management at the JHU BSPH, other academic centers, and research sponsors. Because of the size and complexity of the financial arrangements, the Senior Financial Manager will oversee individuals assigned to individual projects, anticipated to be >5 in number. The Senior Financial Manager will be responsible for CCTES financial planning as projects are submitted, funded, renewals submitted, and closed out. Given the goals of the CCTES to expand its faculty and research portfolio, it is anticipated that this individual’s responsibilities will grow, including the number of individuals supervised. This individual will be housed in CCTES space and work closely with the CCTES director, but also be an integral member of the financial administration team of the Department of Epidemiology, involved in resource allocation and management, and planning for the future of the CCTES.
Specific Duties & Responsibilities
Oversee financial activities of the CCTES. Provide and/or oversee individuals involved in providing monthly, quarterly, and annual reports to faculty and sponsors, regarding expenditures, liabilities, and projected budgets.
Develop budgets, budget justifications, and prototype subcontracts for grant, cooperative agreement, and contract applications
Establish and manage subcontracts and renewals with multiple clinical centers, vendors, and other relevant sub-awardees. Partner with Office of Research Administration (ORA) as appropriate
Develop and oversee sub-award expenditure tracking, including managing individual project-related personnel, and ensuring timely payments
Develop, maintain, and instruct others in financial reporting systems for feedback to Center and sponsors
Maintain accurate financial records to ensure compliance with sponsor’s requirements
Be cognizant of, instruct other staff on, and maintain compliance with federal and other sponsor financial requirements
Maintain a repository of all financial documents, including grants, contracts
CCTES financial planning and management
Oversee CCTES grant, contract, & cooperative agreement portfolio, including oversight and management of individuals handling finances on individual projects
Work with CCTES Director and faculty on financial management of CCTES, including budget planning, and personnel support
Facilitates communications with JHU BSPH Business Office, Office of Research Administration, Sponsored Projects, Office of Human Resources, Dean’s Office, JHU Comptroller’s Office, Tax Office, etc.
Assist CCTES Director with recruitment of new faculty and development of new programs
Work with CCTES Director on ad hoc CCTES projects as needed
Administrative & staff management
Manage CCTES employees’ lifecycles, including recruitment, onboarding, performance management, and off-boarding
Develop staff job descriptions for new hires, restructure current positions as needed
Manage hiring and oversight to students, post-docs, and fellows
Supervise performance of administrative and relevant finance staff, conduct performance reviews, identify professional development opportunities, and establish a matrix organizational structure
Oversee event planning for research group meetings, site visits, Data and Safety Monitoring Committee (DSMC) meetings. Oversee individuals performing these activities for individual research projects to ensure compliance with federal and other sponsor guidelines and to ensure fiscal responsibility
Develop and revise standard operation procedures as needed and maintain proper documentation
Keep abreast of laws and regulations that apply to research, education, and staff functions within dedicated areas of responsibility
Ongoing maintenance of sufficient professional expertise in all areas of financial and administrative management to ensure compliance with university and/or sponsor/agency policies, regulations, procedures, and restrictions
Lead and coordinate team meetings and work groups, including presentation and discussion of issues and problems, facilitation of discussion, and development of plans/solutions to problems
Bachelor’s degree in finance, accounting, or other related field. Advanced degree preferred.
Five (5) years related progressively more responsible financial/ accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit. Requires experience working on complex budgets.
Master's in a related field may substitute for experience. Additional experience may substitute for education.
*JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Master’s degree (e.g. MBA) preferred
Supervisory experience preferred
Experience with budgetary planning preferred
Experience with grant, cooperative agreement, and contract applications preferred
Special Knowledge, Skills, and Abilities
Excellent attention to detail, follow-up, and organizational skills
Demonstrate a commitment of high-quality organizational standards
Ability to work independently and as part of a team
Ability to make independent judgements and act on decisions on a daily basis
Ability to perform at a high level in a complex environment with multiple tasks, multiple projects, and multiple deadlines
Ability to manage personnel effectively
Strong analytical, problem-solving, and financial skills
Proficiency with Excel, Word, and Outlook
Competency with Microsoft Windows and the internet/world wide web, including eRA Commons, CRISP, Federal Grants database, and JHU administrative computing
Experience with JHU financial accounting system (SAP) preferred Additional information: work-hour flexibility to handle communications with overseas sub-awardees may at times be required
Classified Title: Sr. Financial Manager Working Title: Sr. Financial Manager Role/Level/Range: ATP/04/PF Starting Salary Range: $80,665 - $110,880; Commensurate with experience Employee group: Full Time Schedule: Monday-Friday, 37.5 hours/week Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001101-Epidemiology Personnel area: School of Public Health
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