The Haigis lab has an opening for a highly motivated and organized lab and administrative assistant with a bachelor's degree to support various functions for the principal investigator and the lab. The position consists of three main areas: providing direct administrative support to the lab's principal investigator, purchasing, and lab safety.
The candidate will provide direct administrative support to the lab's principal investigator, which includes assisting with travel arrangements and reimbursements. In addition, the candidate will assist the PI with training grant compilation and progress reports. The candidate may assist with coordinating special seminars, events, and meeting schedules. The candidate will be responsible for purchasing and electronically receiving research materials, supplies and lab equipment/instruments using Harvard's internal HCOM- purchasing system. Will handle invoices and preparing purchase requisitions for the finance department and will maintain a weekly overview of lab expenses for budget purposes. The candidate will serve as the lab's safety representative, which includes overseeing compliance with safety-related protocols and guidelines and managing the lab's safety roster in PeopleSoft and in Harvard's Assessment & Inspection Management System (AIMS) to ensure safety training is administered and completed in a timely manner. The candidate will work closely with EH&S (Harvard's Environmental Health and Safety office) and update the lab chemical inventory online, post updated door placards, and assist lab members with creating SOPs (safety-operating-procedures). The candidate will further update IACUC training records for the lab and coordinate the semi-annual inspection of the LHRRB animal use area.
This is a one-year term position with strong potential for renewal.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 052
Union: 55 - Hvd Union Cler & Tech Workers
College background or equivalent work experience, preferably in a related discipline. At least one year of related work experience (relevant coursework may count towards experience).
Demonstrated abilities in higher education administration is beneficial. Exposure to applicable computer technologies, including specific software applications, may be required. Appropriate communications and writing skills required. Previous experience helpful. Competitive candidates must be organized, independent, and able to multitask. The candidate should be reliable, trustworthy, able to work independently and have strong communication and organizational skills. A bachelor's degree strongly preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51638BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.