Support the financial activities of the Sheridan Libraries Business Office. Work with department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for a variety of accounts, e.g., procurement, SAP transaction processing, general funds, grants, contracts, endowments, revenues, gift accounts. Perform duties of a sensitive and confidential nature.
Specific Duties & Responsibilities:
Processing travel reimbursement requests for employees and non-employees.
Processing vendor and grant subaward invoices, and tracking payments via SAP.
Monthly budget reconciliation: reconcile monthly expenditures and gather documentation for departmental review and approval. Identify imbalances on financial reports, over expenditures, or revenue needing to be billed.
Creating purchase orders by submitting shopping cart orders, verifying shipments and follow up on status of orders and deliveries.
Monthly review and approval of Procurement Card accounts for staff.
Create invoices in SAP for fee-based services, tracking and process payments when received.
Sponsored Project support including using COEUS to coordinate, submit and track grant proposals through the signature/approval process.
Ensuring all sponsored budgets are entered in SAP, and working with the PI to make budget changes.
Monthly sponsored account reconciliation, and customized reporting for PI’s.
Assist PI’s with identifying and resolving compliance issues.
Preparing Financial Status Report reconciliations for Financial Manager to review and other close-out actions as needed.
Have regular interaction with Financial Manager for general report, SAP related questions and in order to insure that deadlines for account clean-up, cost transfers and other time sensitive transactions are met. Review spreadsheets for accuracy. Utilize the Microsoft Office suite to assemble, manipulate and format data and/or produce reports using information derived from SAP in the form of spreadsheets and relational databases. Use other University systems and other related software as necessary.
Design spreadsheet templates for tracking and reporting purposes. Responsible for accurate data entry and report preparations. Resolve R/3 inbox issues such as rejected cost transfers, travel/non-travel reimbursement returns and supporting documentation questions or additions.
Develop and maintain electronic and paper record keeping systems through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
Resolve problems as needed. Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Three years of related financial processing experience required.
Prefer a college degree with coursework in accounting, business, or finance.
Familiarity with SAP business systems is preferred.
Classified Title: Budget Specialist Working Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $33,969 to $46,693 per year Employee group: Full Time Schedule: Monday - Friday 8:30am - 5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10000080-Business Office Personnel area: Libraries
The successful candidate(s) for this position will be subject to a pre-employment background check.
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