The Sponsored Projects Specialist will act as initial contact for proposals, awards and subawards. The ideal candidate will review and interpret sponsor requirements, regulations and institutional policy intersections. S/he will assist with grant, contract and subaward management in support of Johns Hopkins University Research Administration (JHURA). JHURA has responsibility for research administration for the Bloomberg School of Public Health, Whiting School of Engineering, School of Nursing, School of Education, Carey Business School, the Academic and Cultural Centers, the School of Advanced International Studies, the Peabody Conservatory, the Bioethics Institute, Jhpiego, and for grant activities of the Applied Physics Laboratory.
Primary Duties and Responsibilities:
Acts as first contact for proposal, award and/or subaward processes
Review, interpret sponsor requirements, regulations, and institutional policy intersections for proposals, awards and post award
Evaluate and coordinate processing of responses to faculty and sponsors regarding proposals, awards and subawards
Ensure policies are met, correct cost rates are applied, appropriate forms are completed and submitted
Read and interpret grant and contract program announcements
Apply knowledge of federal regulations and policies on research compliance (human subjects, animal care, subrecipient monitoring, etc.)
Understand relevant issues and processes regarding conflict of interest and compliance that impact proposal submission, subaward and contract signoff, and problem resolution
Verify that all required steps have occurred, assembled for review, and are complete
Ensure Coeus, JAWS and SWIFTdata integrity
Coordinate sponsored project award reporting and close-out activities
Prepare agency letters (Just In Time, Institutional Review Board training certifications, etc.) and subaward modifications, as applicable
Serve as lead administrative user of the various electronic systems used for research administration (e.g. Coeus, Oculus, SAP, eCommons)
Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems
Assist with conversion of paper processes into a comprehensive electronic records system. Recommend and enhance administrative procedures
Other duties as assigned
High School Diploma/GED required
Five years of administrative experience required
Bachelor's degree preferred
Additional education may substitute to the extent permitted by the JHU equivalency formula
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Demonstrated experience with budget/pre-award process preferred
Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment
Expert knowledge of Excel required.
Must demonstrate excellent verbal and written communication skills
Experience with Coeus and SAP software a plus
Classified Title: Sponsored Projects Specialist Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: Mon - Fri 8:30 - 5:00 Exempt Status: Non-Exempt Location: 03-MD:Eastern High Campus Department name: 10000034-Research Administration Ofc of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.