Support the financial activities of the Johns Hopkins Center for Clinical Global Health Education (CCGHE). Under the direct supervision of the center’s Sr. Grants and Contracts Analyst, this position will provide dedicated support in the pre and post award functions that include, but may not be limited to processing routine financial transactions, budget development, account reconciliation, billing/invoicing, reporting, compliance, and closeout. Understand policy and procedure for department and university policy and/or sponsoring agency guidelines and work to ensure transactions complies with those policies. Perform duties of a sensitive and confidential nature.
Primary Duties and Responsibilities:
Prepare and process online check requests and invoices, purchase order requests and other payments, travel reimbursements, employee reimbursements, and submit monthly financial transactions such as journal entries, and non-payroll cost transfers.
Ensure accurate and timely internal and external billing: process and record revenue checks such as donations and contract payments using the university financial systems.
Prepare required documentation for the setup of new vendors, service agreements, and related research material transfer agreements (MTA). Responsible for all phases of the process of creating and monitoring the independent contractor relationships.
Prepare and assist in the development of the budgets and budget justifications to ensure their relationship to budgeted dollars.
Perform post-award responsibilities including budget distribution, account reconciliation, e-forms, and cost transfers.
Assist in completing the Federal Financial Reports (FFR) and Research Performance Progress Reports (RPPR).
Administers the expenditure of funds, ensuring that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines.
Assist with interim fiscal reports and closeout processes to ensure compliance with the sponsor requirements.
Assist with paperwork finalization related to domestic and foreign subaward setup and with monthly invoice review and processing.
Uses various software applications such as spreadsheets; relational databases; and university systems such as SAP and Coeus, to assemble, manipulate and format data and/or produce reports. Includes developing and creating spreadsheets and data entry.
Interpret policy and procedure for department based on understanding of university policy and receipt of payments.
Keep abreast of University accounting system and policy to ensure up-to-date compliance.
Confers with appropriate internal and external administrative offices to ensure that required procedures are followed.
Maintain and organize contracts and vendor related back-up documentation files.
Monitors, identifies, and communicates over-expenditures to supervisor and faculty. May resolve funding shortfalls.
Identifies imbalances on financial reports, sponsored projects coming to a close, over expenditures, or revenue needing to be billed.
Other duties as assigned.
Bachelor’s degree in finance, accounting, or other related field required. One year of related progressively responsible experience required. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Knowledge of pre-award grants administration process as well as details about biosketches, other support pages, and other grant and contract terminology preferred. Ability to make independent judgments and to act on decisions on a daily basis. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Ability to effectively interact with all levels of University employees as well as outside contacts. Knowledge of accounting and budgeting theory and practices. Individual must be highly organized and detail oriented. Strong computer skills including intermediate to advanced Excel required. Excellent written and verbal communication and presentation skills.
Special Knowledge, Skills, and Abilities:
Office support skills, including creating and maintaining electronic and paper filing systems, preparing documents, and answering and responding to or referring telephone inquiries. Ability to work with numbers and to reconcile basic financial data. Analytical skills sufficient to enable review of data to ensure accuracy and catch inconsistencies. Ability to research and resolve basic problems or data discrepancies. Professional verbal and written communication skills, including the ability to clearly explain basic financial information, draft routine correspondence, and respond to emails. Proven ability to successfully carry out highly detail oriented responsibilities. Strong MS Office suite, including Excel. Knowledge of JHU systems, such as SAP, or ability to quickly learn and successfully work within those systems.
Classified Title: Budget Analyst Working Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $43,530- $59,795 Employee group: Full Time Schedule: M-F 8:30-5pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 60000201-SOM DOM ID CCGHE Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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