Offer friendly, courteous, and confidential assistance to every patient to ensure that the patient has a positive experience while at Johns Hopkins. Coordinate the day-to-day clinical operations for a group of health care professionals. Troubleshoot and resolve problems as they arise; collaborate with others to resolve patient problems or refer patients to appropriate resources. Serve as liaison for the group with the billing office and division management. Maintain accurate information on each patient to facilitate the patient encounter. Use automated systems to expedite patient scheduling, pre-registration, and check-in. Work with others in a team environment.
Specific Duties & Responsibilities:
Scheduling & Templating:
Schedule patients for medical examinations, consultations and procedures.
Relay information to patients regarding preparation for these appointments.
Coordinate visits either within the department or between several departments.
Telephone and interview patients and/or family members to obtain accurate pre-registration information and to confirm appointments.
Print and mail directions, maps, fee schedules, and department specific information to patients.
Create and maintain physician templates in patient scheduling system, and ensure efficient utilization of the templates.
Verify and enter pre-registration and insurance information into the computer system and prepare daily printed schedules for designated areas.
Obtain and/or verify patient's demographic data by phone or in person.
Confirm appointments by telephone and/or mail.
Fill appointment vacancies due to cancellations.
Obtain pre-certifications as required by patients' health care insurers or managed care providers, and ensure that this is done for all patient encounters as required.
Register patients for clinical appointments using computerized database.
Assist patients or family members with the completion of medical insurance forms.
Inform patients of costs of care being provided, and guide them to appropriate resources for further information, guidance, or assistance.
Arrange or assist in arranging patient transportation when necessary.
Answer phones and provide routine information to callers.
Call patients to remind them of scheduled visits or follow up on missed appointments.
Participate in the billing process by collecting time of service payments (co-pays or balances), or entering charges into electronic billing systems.
Assist with basic insurance and third party queries and explain payment policies.
Reconcile automated records and collected monies at the end of the day and makes deposits in an accurate and timely way.
Clinic Flow and Leadership:
Collaborate with the clinic manager/supervisor to ensure scheduling conflicts are resolved, monitor room utilization, and maintain clinic patient flow.
Intervene, as necessary, on issues relating to patient complaints, health care providers' concerns, and operational issues, and take measures to correct situation or ensures appropriate personnel are involved.
Ensure that administrative and office equipment is maintained in adequate working order and schedule maintenance.
Serve in a leadership capacity with the registration and scheduling staff, setting an example in professionalism, attention to detail and customer service.
Partner with the clinic manager on issues related to front office staff management.
Performs other duties as required.
High School Diploma or GED required.
One year work experience required in a similar service-oriented industry.
Note: Certification in appropriate skill groups must be obtained during introductory period. (EPIC/EPR) certification must be completed within 2 to 3 weeks of employment.
Two (2) years college or equivalent work experience.
Demonstrated knowledge of Windows, MS Word software is helpful. Knowledge of medical insurance coverage.
Medical terminology and basic computer skills.
Special Knowledge, Skills, and Abilities:
Understanding of changing reimbursement policies and third party reimbursement.
Excellent typing and accuracy skills.
Proficiency with personal computers.
Excellent verbal and written communications skills Independent worker, who is flexible, motivated and able to handle multiple tasks; self-starter.
Certification in appropriate skill groups must be obtained during introductory period (EPIC/EPR).
Classified title: Patient Service Coordinator
Working title: Patient Service Coordinator
Role/Level/Range: ATO 40/E/02/OD
Starting Salary Range: $15.26 - $21.00 (commensurate with experience)
Location: Sibley - 5215 Loughboro Road NW, Suite 300 Washington, DC 20016 – 01-DC: District of Columbia
Department name: 60008453 SOM – Dermatology, Sibley
Personnel area (School): Sibley
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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