As New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health, RBHS includes eight schools, a behavioral health network, eight centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research as well as Rutgers Health, a statewide Health Care provider organization that will revolutionize patient care across New Jersey.
Rutgers, the State University of New Jersey is seeking a Program Support Specialist reporting to the RBHS Provost – New Brunswick of the RBHS Provost’s Office. Under direction, is responsible for providing administrative support and coordinating the fiscal, contractual, and regulatory activities of a program or project. Assists with long and short range planning, and with fiscal projections and analysis. Responsible for the operational functions of the department, the prioritization of responses to inquiries and providing resolutions where applicable.
*Develops time lines to monitor workflow; maintains accurate records of follow-up procedures and activities for all ongoing administrative functions. *Maintains financial records and monitors and facilitates financial transactions for the program/project. Ensures expenditures are in accordance with allocation of funds. Maintains financial database and tracking systems for all financial transactions. *Prepares and submits invoices and annual budgets to the grants and research offices and grant-funding federal organization. *Designs and prepares statistical reports and surveys as directed. Creates and manages Access databases for specific projects. *Defines data collection and database needs for the department’s grants and programs. Provides training and ongoing monitoring for timeliness and accuracy of data collection by staff. *Defines resources and strategies for data management through Web based data collection or other innovative strategies. *Coordinates the design, layout and content of various materials, brochures, presentations, etc. for conferences, public relations programs, grant applications, and recruitment activities. Creates PowerPoint presentations for specific projects. *Coordinates and participates in administrative planning, organizational reviews, and in the introduction of new techniques and methods to improve administrative practices within the department. *Oversees the department calendar, including the scheduling of meetings for the Principal Investigator and Project Manager. Coordinates reservation of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops. *Ensures that protocols are in place for evaluation functions. Creates evaluation forms, compiles results and prepares reports of the results to be included in annual/quarterly/monthly reports, as needed. *Assists in researching purchase information and submission of purchase requisitions. Ensures compliance with University and government or funding agency project policies and procedures relative to financial transactions. Helps with government regulatory documents.
Minimum Education and Experience:
*Bachelor’s Degree in Business Administration or a related field, plus two (2) years of progressively more responsible administrative experience required.
*Additional related experience may be substituted for the degree on a year-for-year basis.
Required Knowledge, Skills, and Abilities:
*Excellent interpersonal and communication skills required
Posting Number: 19ST3237
Location: Downtown New Brunswick
Internal Number: 95814
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.