General Summary: Assist the DOSL Administrative Manager with the daily administrative and financial operations for the Dean of Students Office as well as other departments reporting in to the Dean of Students. Coordinate and process accounts receivable and payable, purchasing, and weekly payroll for student employees. Responsible for maintaining electronic records and paper source documents for budgets and purchasing transactions, internal allocations and weekly payroll and personnel documents. Review, correct and process revenue and expenditure transactions, prepare and approve purchase orders and on-line payment in SAP, and review, allocate and approve P-card transactions for sub units. Communicate routinely with HSA Business Office, Controllers Office (Accounts Payable, Cash Accounting, Purchasing), and HR Shared Services, supervisors and managers. Provide exceptional customer service. Resolve payment and purchasing issues with external vendors and suppliers.
Process student payroll in SAP, including but not limited to processing corrections, entering hours, new hire ISR’s and reviewing payroll with students and answering questions.
Reconcile monthly revenues and expenses and maintain all supporting documentation. Process accounting transactions to correct revenue and expenses against budgets.
Administer department P-Card program. Allocate expenses against budgets, review and research documentation, default transactions and process expense transfers. Serve as back-up P-Card approver to DOSL Administrative Manager as appropriate.
Prepare purchase requests for supplies and equipment and process travel advances and reimbursements, on-line payments and maintain department office equipment in good working order for staff and schedule repairs as needed.
Assist the DOSL Administrative Manager with projects as needed, including gathering, interpreting and researching revenue and expense data and format data in Excel for first drafts and perform other duties as required.
Orient and communicate changes of administrative procedures as necessary to support staff in sub-units and provide one-on-one training of corresponding SAP practices as needed.
Monitors, identifies and communicates important budgetary issues such as over expenditures, revenue reductions, potential cost savings and unplanned costs.
High school diploma/GED.
College courses in business, accounting or finance preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Minimum of two years’ experience providing support for administrative services (purchasing, payroll, accounts receivable/payable) is required.
Special Knowledge, Skills & Abilities:
Proficiency using MS Word and Excel. Knowledge of SAP Analysis Reporting, Purchasing, Accounts Payable, Travel and Payroll administration, including knowledge of corresponding policies and procedures.
Ability to work independently and on own initiative with minimal supervision.
Requires excellent interpersonal, organizational and customer service skills.
Excellent verbal and written communication skills required.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Accounting Specialist Working Title: Accounting Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.24 - $23.71 per hour Employee group: Full Time Schedule: Mon-Fri 8:30-5 Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001403-Student Life Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
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