This position reports to the Assistant Administrator-Finance and is responsible for the daily management of the financial activities for the Department of Otolaryngology, as well as coordinating and overseeing budget activities related to departmental and sponsored budgets. The position provides complex in-depth financial analyses and accounting activities in support of various functions, e.g., budgeting, auditing, financial planning, taxes and consolidation. The position is tasked with enforcement of University and Government policies as they relate to financial transactions. The primary duties and responsibilities of the position include:
Specific duties & responsibilities:
Financial and Operational Analysis (40%)
Perform financial analysis to assist management in establishing financial goals and objectives.
Create complex monthly package of financial variance analysis reports. Develop monthly statistical analysis, and discuss budget variances with upper management.
Generate and analyze reports including but not limited to: All Funds summary, General operating, clinic, discretionary and sponsored reports.
Participate in annual budget planning process, including required department projections. Must analyze budget patterns, project expenditures and prepare approved budget.
Analyze complex financial data, define relevant information, interpret data and report findings to the management. Identify budget issues, provide alternative solutions and resolve problems as required.
Develop and assist in department yearly bonus model for all providers and submit year-end account transfers.
Maintain and monitor departmental dowry, endowment and gift accounts, monitor account revenue and expenditures.
Monitor and communicate budget expenditures to faculty, division directors and admin staff as required.
Assist in preparing year-end reporting of Divisional financial performance.
Review and perform cost benefit analysis on all areas within the Division.
Coordinate business plans for major capital projects to ensure financial capacity.
Process Management (30%)
Prepare monthly financial statements and analyses of variances.
Identify opportunities to improve business processes, maximize efficiency and shape performance metrics
Prepare and refine financial forecasting models in support of evolving programs and strategy decisions.
Assist in the year-end financial close-out process.
Communicate with internal and external administrative offices to ensure established procedures are followed.
Develop, maintain and execute regular training programs related to financial matters for faculty and staff.
Keep abreast of laws, regulations and internal policies that apply to departmental financial transactions and projects.
Facilitate access to appropriate financial and administrative systems as requested.
Planning and Compliance (15)
Partner with departmental leadership and finance staff to develop fiscal policies and practices that are clear, consistent and in line with university and regulatory policies and guidelines.
Recommend budget adjustments and other cost improvement measures.
Lead the development of the annual budget plan and allocations, and present the proposed plan to senior leaders for review and approval.
In partnership with finance team, design and facilitate budget management workshops.
Perform other duties as assigned
Transactional Activity (10%)
Handle cost transfers and non-payroll cost transfers.
Perform reconciliations and audits to ensure that transactions are complete and accurate.
Provide assistance and serve as a backup for Review, approval and monitoring of invoices, travel reimbursements, shopping carts, purchase orders and journal entries on a day-to-day basis in SAP in accordance with University policies and procedures.
Sponsored Projects (5%)
Provide assistance and serve as a backup to assist faculty with development and reporting of sponsored project budgets.
Provide assistance with the monitoring and analysis of the financial activity of awarded grants.
Communicate with PI’s financial data and respond to all inquiries.
Ensure all effort forms are completed accurately and timely.
Other Duties as Assigned
Minimum qualifications (mandatory):
Bachelor’s degree is required
Three years progressively responsible related financial/accounting experience required
5+ years of professional experience in finance preferred
Additional education (Master’s in a related field) may substitute for required experience, and additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.
Special knowledge, skills, and abilities:
Working knowledge of applicable financial and accounting laws, regulations and practices
Ability to communicate financial information effectively
Ability to work effectively both independently and in a team environment with a diverse constituency
Ability to make autonomous decisions
Strong skills in problem-solving, reconciling financial accounts and financial analyses
Excellent organizational skills and attention to detail
Advanced knowledge and proficiency in the use of financial software applications, MS Excel and Word
Demonstrated ability to create complex models using pivot tables
SAP experience is preferred
Demonstrated ability to read, analyze and interpret complex financial information from a variety of sources
Demonstrated ability to clearly write financial reports/recommendations and business correspondence
Classified Title: Financial Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,200-$69,089 (Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30 to 5pm Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003026-SOM Oto General Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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