The Administrative Coordinator will provide complex administrative and secretarial support for the faculty and staff within the Stanley Division of Developmental Neurovirology. This position will also be responsible for overseeing the samples coming into the lab.
Provides administrative support to the Division Chief, faculty and staff, to include maintaining schedules, arrange and prepare for meetings, preparation and editing of general correspondence, prepare and maintain required reports, makes travel arrangements.
Answers telephones, screens callers, relays messages and greets visitors.
Distributes mail, process and follow up on online payments and travel reimbursements, prepares fedex packages.
Coordinate the service of office equipment as well as ordering supplies using the purchasing system, maintain the service contracts in the division.
Coordinate special projects, meetings and events.
Assist Division Manager with grant reconciliation including use of BW Analysis to create reports and monitor budgets.
Work with website Management Company to keep website up to date.
Process and submit J1's and H1B1's as needed.
Enter hours into SAP for hourly employees.
Liaison with facilities to keep division running smoothly.
Basic lab duties to include weekly eyewash station check and log, OSHA safety check, pipette and balancer calibrations, assign study number and JHU ID numbers to all new incoming samples, create labels for tubes and data entry of results.
Other duties as assigned.
High School Diploma or GED required.
Three years of related administrative experience required.
Additional education may substitute for experience, to the extent permitted by the JHU Equivalency Formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Knowledge ofSAP, COEUS and proficiency in Excel a plus.
Special Knowledge, Skills, and Abilities:
Excellent typing and accuracy skills.
Ability to operate a fax, copier, scanner, desktop computer, laptop computer, personal digital assistant, and a telephone.
Proficiency with personal computers.
Demonstrated knowledge of Windows, MS Word, Word Perfect, graphics and presentation software.
Adapts to changes in office technology and software to ensure efficient office practices.
Excellent verbal and written communications skills.
Strong organizational skills. Independent worker, who is a self-started, flexible, motivated and able to handle multiple tasks.
Classified Title: Administrative Coordinator Working Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.25 - $23.72 (commensurate with experience) Employee group: Full Time Schedule: m-f 830-5 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003089-SOM Ped Stanley Neurovirology Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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