Serves as the primary point of contact for the Dance/BFA and Jazz Conservatory programs. Providing all administrative and office management support to these two academic offices and respective faculty chairs. Handles office workflow, phones, mail, appointments, correspondence, calendars and special events. Processes most SAP-related transactions. Assists with data compilation and reports. Assists faculty with travel and processes all requests and related logistics for guest artists. Assists department chairs with all student related access, orientation, scheduling and the like. Must be able to work between two academic departments where it will be important to multi-task and prioritize between the needs of both areas.
NOTE: This position works 10 months August - June, with unpaid time-off for summer months (June 16th - August 15th). Working 28 hours per week. Full Time benefits.
Essential Job Functions:
Administrative and Secretarial: Coordinates and implements all office service and support to the academic offices of Conservatory Dance and Conservatory Jazz. Handles office workflow, appointments, correspondence, calendar, faculty and student records and reports.
Complex calendaring for both departments including several faculty members.
Coordinates collection and preparation of financial reports as needed; works closely with the Peabody Business Office to process honorarium payments and reimbursements through the business office ticketing system.
Assists with organizing, coordinating, setting up and running special events and performances for both programs as needed.
Assists with travel arrangements and expense reports.
Supervises student employees in both programs.
Managers the respective websites and social media accounts for both programs.
Helps to manage, maintain and organize the costumes and equipment for the BFA/Dance program
Maintains records through filing, retrieval, retention, storage, compilation, coding, updating and destruction.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Uses various software applications, such as spreadsheets, and graphics packages to assemble, manipulate and/or format data and/or reports.
Types routine correspondence and reports using personal computer.
Picks up and delivers materials as required, Opens, sorts and screens mail.
Answers telephone, screens callers, relays messages, and greets visitors.
Performs all other administrative duties as assigned.
Required Minimum qualifications:
High School Diploma or GED.
Three years of related administrative experience required.
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Strong administrative and project support experiences.
Professional and effective customer service skills.
Ability to use and to access e-mail, electronic calendars, and other basic office support software.
Ability to use social media.
Ability to multitask and prioritize between two academic programs.
Knowledge of/experience with music, dance and the performing arts.
A bachelor’s degree in music or dance, and/or experience as a performing artist.
Experience in setting up new offices.
Some experience in higher education.
Ability to manage a website.
Located in the heart of Baltimore’s Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America’s first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level. Nearly 1,000 concerts and events take place at Peabody each year, all of them free and open to the public.
The Peabody Institute of the Johns Hopkins University is committed to active recruitment of a diverse faculty and student body. The University is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities and encourages applications from these and other protected group members. Consistent with the university’ goals of achieving excellence in all areas, we will assess the comprehensive qualifications of each applicant.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Commnensurate with Experience Employee group: Full Time Schedule: 28 hours per week/10 months Exempt Status: Non-Exempt Location: 07-MD:Peabody Institute Department name: 10000978-Peabody Institute Personnel area: Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.