General Description: The Sr. Sponsored Projects Specialist supports the Assistant Director and the Grants and Contracts Teams by taking the lead on daily questions, workload assignments, and training of the Sponsored Projects Specialists. The Sr. Sponsored Projects Specialist facilitates the process of proposal submission, including review of proposal budgets and administrative data for compliance; reviews and interprets sponsor requirements; reviews, processes and performs award management for assigned departments; processes award documentation for account set up for the Johns Hopkins University Research Administration (JHURA) office. JHURA has responsibility for research administration for the Bloomberg School of Public Health, Whiting School of Engineering, School of Nursing, School of Education, Carey Business School, the Academic and Cultural Centers, the School of Advanced International Studies, the Peabody Conservatory, the Bioethics Institute, Jhpiego, and for grant activities of the Applied Physics Laboratory.
Primary Duties and Responsibilities:
Provide advice and counsel to faculty and staff during grant proposal preparation stage. Review grant proposals for completeness and compliance and write exception letters when needed.
Review and process grants and cooperative agreements and incoming subawards.
Manage work flow process for assigned awards in the JAWS database.
Review, interpret sponsor requirements, regulations, and institutional policy intersections for proposals and post award.
Evaluate and coordinate processing of responses to faculty and sponsors regarding proposals and awards.
Ensure policies are met, correct cost rates are applied, appropriate forms are completed and returned to department or submitted electronically through grants.gov, FastLane, or other electronic means.
Read and interpret grant and contract program announcements.
Apply knowledge of federal regulations and policies on research compliance (human subjects, animal,etc.).
Understand relevant issues and processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
Verify that all required steps have occurred, assembled for review, and are complete.
Ensure Coeus data integrity.
Prepare agency letters (JIT, IRB training certifications, etc.)
Serve as lead administrative user of the various electronic systems used for research administration (e.g. Coeus, Oculus, SAP, eCommons).
Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems.
Assist with conversion of paper processes into a comprehensive electronic records system. Recommend and enhance administrative procedures.
Other duties as assigned.
Bachelor's degree in related discipline.
Three years related administrative experience required, preferred that one year of which is in a sponsored research environment.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Demonstrated experience with budget/pre-award process.
Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment.
Expert knowledge of Excel requirement.
Must demonstrate excellent verbal and written communication skills.
Experience with Coeus and SAP software a plus.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Additional Applicable Information:
Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Sr Sponsored Projects Specialist Working Title: Sr. Sponsored Projects Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $50,200 - $54,000 per year Employee group: Full Time Schedule: Mon - Fri 8:30 - 5:00 Exempt Status: Exempt Location: 03-MD:Eastern High Campus Department name: 10000034-Research Administration Ofc of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.