The Johns Hopkins Center for American Indian Health has a mission to work in partnership with Indigenous people to raise their health status and self-sufficiency to the highest possible level. This mission is accomplished through three core activities: 1) research, 2) service, and 3) training.
This position works together with the Center’s Duluth, Southwest U.S. and Baltimore-based research teams to assist in the development, coordination and delivery of field-based public health services.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Organizes and provides administrative support and general office management duties necessary for the efficient operation of Duluth-based operations of the Johns Hopkins University Bloomberg School of Public Health Center for American Indian Health ("CAIH").
Coordinate office services such as purchasing, records control, and other administrative activities for CAIH.
Have primary and essential responsibility for supervising 2 or more staff.
Function as liaison of professional activities, responsibilities, duties and obligations for the site director on behalf of the Center and Johns Hopkins University.
Represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
Under general supervision, but according to established policies and procedures, is responsible for providing administrative support services, such as preparing, editing and distributing correspondence and reports in final form, receiving and screening visitors and phone calls, scheduling meetings, maintaining files, and conducting special projects as assigned.
Assist with preparation of training and teaching materials for new hire orientation and ongoing staff policy and leadership training.
Assist with the administration of research activities by interfacing with Research Administration.
Coordinate arrangements for research related meetings, assist with field program documentation needs.
Prepare and edit letters, memoranda, reports, agendas, meetings minutes, grant proposals, charts, tables, abstracts, talks, manuscripts and course material from transcriber and rough drafts.
Compose outgoing correspondence.
Receive and read incoming correspondence; review, sort, and direct as appropriate; act on matters requiring reply in absence of a faculty member by handling personally or directing to other staff members as appropriate.
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports for clinical, operational, educational and research activities.
Maintain personal calendar and arrange meetings, conferences, clinical schedule, interviews, appointments, travel and logistical accommodations for CAIH staff.
Assist field Administrative Coordinator and perform other duties as required.
High School Diploma/GED with 5 years of progressively responsible administrative experience required.
Supervisory experience, experience in training/teaching, and proficiency in Microsoft Word, Excel, and Power Point preferred.
Additional education can be substituted for experience to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor’s degree in a related discipline preferred.
Special knowledge, skills, and abilities:
Strong writing, speaking, and networking skills.
Strong leadership skills.
Organized, efficient and detail-oriented.
Independent learner, and worker.
Flexible and adaptable.
Ability to effectively multi-task.
Self-motivated, and driven.
Superb professional judgment, and discretion.
Ability to learn and utilize new software programs as needed.
Ability to travel as needed.
Valid driver’s license issued by the state of residence with a good driving record.
Classified Title: Administrative Supervisor Working Title: Administrative Supervisor Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $40,820 - $56,149 Employee Group: Full Time Schedule: M-F; 8:00am - 5:00pm Exempt Status: Exempt Location: 01-MN:Minnesota Department Name: 10001145-Ctr for Amer IndnAlskn Nat Hlth CAIANH Personnel Area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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