This recruitment will be used to fill one full-time Office Specialist 2 position for the Counseling and Psychological Services at Oregon State University (OSU).
Counseling and Psychological Services (CAPS) provides a variety of services to help students address the challenges and difficulties they face. These services are designed to help students understand themselves better, build satisfying relationships, improve academic performance, and make healthy and satisfying career and life choices. We are dedicated to helping students by providing brief counseling services, or making referrals to health care providers in the community.
The staff at CAPS are strongly committed to affirming diversity in a broad sense, to treating all with dignity and respect, and to opposing discrimination, prejudice, and oppression.
This person works as part of a team to facilitate the support functions of CAPS, including reception of clients and visitors in a busy, high-paced office. Number of visitors during the academic year averages 125-150 per day, with 50-75 visitors per day during breaks and summer term. This person helps coordinate scheduling and requests for 34 clinicians, and maintains efficient office practices to support the counseling and outreach functions of the office.
This position requires a high degree of quality decision making and problem solving. Typically the decisions need to be made immediately and involve the ability to broadly interpret policies and guidelines.
This position provides administrative support for the Associate Director of Clinical Services and the Clinical Care Manager, creating statistical reports from CAPS' electronic medical records and leading efforts to maintain and improve that system. This person is an integral part of the Clinical Services Committee, helping to make decisions that have positive impact on clinicians and the students they serve. This person has chief responsibility for updates and maintenance of the Policies and Procedures Manual for the department, and also serves as the Building Manager for Snell Hall fifth floor, submitting work requests to ensure environmental health and safety.
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
-Two years of experience in office reception in a fast paced, high traffic office. - One year of experience in administrative support. – Ability to maintain confidentiality regarding client information and personnel information. – Ability to work effectively on a team. – A demonstrable commitment to promoting and enhancing diversity. – Intermediate experience using Microsoft Word and Excel to assimilate data, create tables and graphs. Familiarity with Outlook. – Ability to interpret policies and broad guidelines. – Ability to multi-task in a high-paced environment. – Excellent verbal and written communication skills, including experience providing agendas and creating detailed minutes. – High degree of attention to detail. – Experience working with people who are distressed. – This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
-This position is not open to current OSU students as stipulated by the International Association of Counseling Services (IACS), the accreditation association for university. -Clients typically are experiencing some emotional distress and occasionally exhibit tearfulness, sadness, anger, and frustration (though not on a regular basis). -Working at a computer terminal and for multiple staff requiring support and multiple deadlines is a regular part of this position. -Working as a team with other support personnel and CAPS staff is a regular part of this position. -This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.