Provides support and guidance related to payroll implementation for Global Disease Epidemiology and Control/Social and Behavioral Interventions faculty, staff and students.
Specific Duties & Responsibilities
Process payroll transactions in SAP including initiation of ISR's, processing eforms, processing timesheets for hourly staff, reviewing and tracking payroll transactions and reconciliations (hiring, changes and terminations).
Prepares and processes documents needed to implement payroll and personnel transactions such as Faculty LOA, new hires, and salary changes.
Monitor control salary accounts and process EFORMS to keep balance on account at a minimum.
Monitor payroll reports including overpayments. Reach out to faculty/staff/students who have been overpaid to recoup the funds.
Monitor E210s to ensure that staff are submitting on a regular basis and supervisors are approving in a timely manner.
Process terminations and calculate vacation payouts.
Facilitate student hiring process by compiling required forms, submitting to department HR, and following-up as needed. Promptly respond to requests from departmental HR for additional information/clarification.
Act as liaison with HR Shared Services, International Health HR, Compliance, Office of International Services, Financial Aid, Student Services, Business Office, other JHU schools/departments and program areas to ensure accuracy and efficiency with payroll and VISA transactions/processes.
Work closely with faculty and staff to obtain all information needed for processing payroll transactions.
Maintain established salary distribution excel spreadsheets to monitor effort reporting. Proactively identify salary shortfalls and communicate them to the financial manager, faculty and financial staff.
Pre-review effort forms.
Maintain record keeping for all GDEC/SBI personnel (faculty, staff, students, visiting scholars, volunteers).
Apply knowledge of JHU and departmental personnel policies and procedures. Ensure compliance with all relevant University and/or agency regulations and restrictions.
Follow up required and important for all payroll and related transactions. Problem solve when payroll issues arise.
Responsible for financial, budgetary, and compliance requirements for student F31 grants.
Process payments for student insurance and tuition.
Assist financial and administrative staff with preparation of SAP documents (online payments, travel reimbursements, shopping carts, non-payroll cost transfers, reconciliation of monthly expense statements). General administrative office support.
Review all P Card transactions and enter account allocations in the J.P. Morgan PaymentNet portal.
High School Diploma/GED
Three (3) years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Some college coursework in related field preferred.
Three years of administrative work and payroll experience preferred, which would include coordinating payroll and/or human resources activities.
Knowledge of Microsoft excel, word preferred.
Special Knowledge, Skills, and Abilities
Experience processing payroll using SAP, Microsoft Office (excel, word), detail oriented with excellent organizational skills. Excellent multi-tasking skills. Ability to independently manage workload and anticipate/plan upcoming projects to include work in fast paced deadline driven environment. Excellent communication skills both written and oral. Working knowledge of JHU payroll policies and procedures or ability to quickly learn. Working well within a team environment is important.
Classified Title: Budget Specialist Working Title: Budget Specialist Role/Level/Range: ATO 40/E/02/OE Starting Hourly Pay Rate Range: $17.25 - $ 23.72 /Commensurate with Experience Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 10001140-Global Disease Epidemiology and Control Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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